Remote Virtual Assistant & Meeting Coordinator

Time Personnel; Cape Town; On-site; ZAR 120,000 - 180,000; Part time

Job summary

Time Personnel is seeking a Junior Virtual Administrator in the Cape Town area for a 3-month contract. The role involves scheduling online meetings, responding to client enquiries, obtaining supplier quotes, and maintaining electronic calendars and records.

A reliable Wi‑Fi and backup power supply are essential. The ideal candidate has Grade 12, excellent communication, and strong organizational abilities, with experience in Google Drive and basic PA work.

Qualifications

• Grade 12 or equivalent.
• Strong written and verbal communication.
• Excellent organisational and administrative skills.
• Experience with Google Drive or similar document management platforms.
• Previous administrative/PA experience.
• Ability to manage competing priorities and changing requirements.
• Independent worker with initiative.
• Excellent attention to detail.
• Proactive with strong follow-through.
• Professional email and correspondence handling.
• Confidentiality and sensitivity handling.

Responsibilities

• Maintain organised records of meetings, actions and relevant documentation
• Schedule meetings and communicate information to attendees
• Provide general administrative and basic PA support
• Manage day-to-day email correspondence and follow-ups
• Ensure meetings are recorded accurately and minutes saved
• Manage and maintain electronic filing systems
• Organise, save and maintain documents on Google Drive
• Obtain quotes from suppliers and service providers
• Assist with coordinating general office requirements and activities
• Assist with event/meeting administration
• Prepare and distribute relevant information and invitations
• Assist Director with diary, scheduling and coordination
• Follow up on outstanding tasks and actions
• Provide general office support and ad hoc administrative duties

Skills

Grade 12

Written & verbal communication

Organisational skills

Google Drive

PA experience

Independent & initiative

Attention to detail

Confident email etiquette

Education

Grade 12 or equivalent

Tools

Google Drive

Document management platforms

Job description

Time Personnel is seeking a Junior Virtual Administrator in the Cape Town area for a 3-month contract. The role involves scheduling online meetings, responding to client enquiries, obtaining supplier quotes, and maintaining electronic calendars and records.

A reliable Wi‑Fi and backup power supply are essential. The ideal candidate has Grade 12, excellent communication, and strong organizational abilities, with experience in Google Drive and basic PA work.