Remote Virtual Admin Assistant | Onboarding & Scheduling

Assist World; South Africa; Remote; ZAR 272,000 - 453,000; Part time

Benefits offered by this job

100% remote

Birthday bonus $50

Testimonial bonus $200

No tracker

Job summary

Assist World is seeking a flexible Virtual Admin Assistant to handle emails, onboarding, basic bookkeeping assist, and calendar management. The role is part-time (20 hours/week) with a PST schedule, and remote work from South Africa.

You will join a small team, support onboarding for clients and agents, and participate in occasional internal meetings. The position emphasizes proactive communication, professional email drafting, and the ability to adapt to ad hoc tasks while maintaining organized

Qualifications

• From the role: drafting emails and correspondence for review, not sending on behalf of the client.
• Attend internal meetings and take notes, escalating questions rather than answering on the spot.
• Support onboarding of clients and agents, including sending onboarding forms.
• Manage calendar and day-to-day task list with flexibility for ad hoc requests.
• Handle phone-based account work and occasional cancellations as needed.
• Basic onboarding workflows and simple software logins are used.

Responsibilities

• Draft emails and correspondence for review and approval; drafts only, not sent on behalf of the client.
• Sit in on internal meetings (roughly 10-12 hours/month), take notes, and represent the company professionally.
• Sort and categorize QuickBooks receipts into correct expense categories (nice-to-have).
• Support client and agent onboarding, including sending onboarding forms and logging into accounts to set up.
• Make and receive phone calls on the company's behalf, including handling cancellations and drafting notices.
• Manage own calendar and day-to-day task list across a flexible schedule.
• Take on ad hoc projects and new tasks, with willingness to learn new processes.

Skills

Phone calls

Written English

Email drafting

Onboarding

Calendar management

Task prioritization

Tools

QuickBooks

Job description

Assist World is seeking a flexible Virtual Admin Assistant to handle emails, onboarding, basic bookkeeping assist, and calendar management. The role is part-time (20 hours/week) with a PST schedule, and remote work from South Africa.

You will join a small team, support onboarding for clients and agents, and participate in occasional internal meetings. The position emphasizes proactive communication, professional email drafting, and the ability to adapt to ad hoc tasks while maintaining organized