Front Desk & Administrative Coordinator

University of Fort Hare; Durban; On-site; ZAR 150,000 - 190,000; Full time

Job summary

The University of Fort Hare in Durban is seeking an Admin & Reception officer to manage front-office activities, greet visitors, handle calls and emails, coordinate appointments, and support day-to-day administrative tasks. You'll maintain records, ensure confidentiality, and use Uniclox Time and Attendance as well as payroll tools to assist HR processes.

The role requires 2–3 years of relevant experience, strong organisational and communication skills, and proficiency in Microsoft Office.

Qualifications

• Grade 12 / Matric qualification.
• 2–3 years’ experience in administrative, reception, or office support role.
• Proven experience operating Uniclox Time and Attendance systems.
• Practical experience with Sage VIP Payroll/Wages, including capturing and maintaining employee payroll information.
• Basic understanding of payroll administration, timekeeping, attendance, overtime, leave, and employee deductions.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Strong administrative, organisational, and record-keeping skills.
• Excellent verbal and written communication skills.

Responsibilities

• Provide professional reception and general administrative support to the organisation.
• Receive and assist visitors, clients, suppliers, contractors, and employees in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls and respond to general enquiries.
• Manage incoming and outgoing correspondence, emails, courier deliveries, and general office communications.
• Maintain an organised reception area and ensure a professional first point of contact for the company.
• Perform general office administration, including filing, photocopying, scanning, data capturing, document preparation, and record maintenance.
• Maintain accurate and up-to-date employee and administrative records while ensuring confidentiality of sensitive information.
• Administer the Uniclox Time and Attendance system, including monitoring employee attendance, clock-ins and clock-outs, absences, late arrivals, early departures, and other attendance exceptions.

Skills

Customer service

Time management

Communication

Organisational skills

Education

Grade 12 / Matric qualification

Tools

Uniclox Time and Attendance

Sage VIP Payroll/Wages

Microsoft Office (Word, Excel, Outlook)

Job description

The University of Fort Hare in Durban is seeking an Admin & Reception officer to manage front-office activities, greet visitors, handle calls and emails, coordinate appointments, and support day-to-day administrative tasks. You'll maintain records, ensure confidentiality, and use Uniclox Time and Attendance as well as payroll tools to assist HR processes.

The role requires 2–3 years of relevant experience, strong organisational and communication skills, and proficiency in Microsoft Office.