Fleet Maintenance Admin & Data Reporter

Harsco Rail; Pretoria; On-site; ZAR 450,000 - 650,000; Full time

Job summary

Harsco Rail in South Africa seeks a detail-oriented Fleet Asset Administration Assistant to support the Field Service Manager and Maintenance Managers. You will maintain records of Network Rail fleet assets, ensure compliance with company policies, and produce weekly management and contractual reports.

Key duties include updating FAMS, creating and closing work-orders, managing asset trackers, liaising with contractors, processing requisitions, and maintaining calibration schedules.

Qualifications

• Mathematics GCSE (or equivalent) and English GCSE (or equivalent).
• Experience in Excel and Microsoft Access.
• Prior experience in an administrative role.
• Proficient IT skills.

Responsibilities

• Update FAMS to close scheduled maintenance work-orders, including the electronic attachment of completed and certified maintenance documentations.
• Create unscheduled maintenance Work-Orders and subsequently close out with electronic attachment of completed and certified maintenance documentations.
• Create work arising Work-Orders in FAMS.
• Manage the FAMS asset tracker document alongside the FAMS team.
• Maintaining and update a register of unscheduled faults.
• Monitoring of outstanding work orders.
• Liaise with 3rd party contractors within the Maintenance department to arrange bookings and site visits.
• Prepare requisitions, arrange purchase order numbers and expedite purchase orders, while updating end users on delivery dates.
• Liaise with the internal planning department on machine arrival and departure dates.
• Review and keep up to date the Q-Pulse asset management tracker for asset availability and calibration dates.
• Develop and distribute pre & post maintenance packs in line with maintenance schedule.
• Order repair parts through Harsco stores team and update work arising documents.
• Manage the upkeep of the maintenance tracking excel documents.
• Take meeting minutes and distribute to copy holders.
• Distribute and manage the maintenance team roster and holiday planner.

Skills

Mathematics GCSE

English GCSE

Excel & Access

Admin experience

IT skills

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Harsco Rail in South Africa seeks a detail-oriented Fleet Asset Administration Assistant to support the Field Service Manager and Maintenance Managers. You will maintain records of Network Rail fleet assets, ensure compliance with company policies, and produce weekly management and contractual reports.

Key duties include updating FAMS, creating and closing work-orders, managing asset trackers, liaising with contractors, processing requisitions, and maintaining calibration schedules.