Maintenance Support Administrator (Part Time) - Location Derby

Harsco Rail; Pretoria; On-site; ZAR 450,000 - 650,000; Full time

Job summary

Harsco Rail in South Africa seeks a detail-oriented Fleet Asset Administration Assistant to support the Field Service Manager and Maintenance Managers. You will maintain records of Network Rail fleet assets, ensure compliance with company policies, and produce weekly management and contractual reports.

Key duties include updating FAMS, creating and closing work-orders, managing asset trackers, liaising with contractors, processing requisitions, and maintaining calibration schedules.

Qualifications

• Mathematics GCSE (or equivalent) and English GCSE (or equivalent).
• Experience in Excel and Microsoft Access.
• Prior experience in an administrative role.
• Proficient IT skills.

Responsibilities

• Update FAMS to close scheduled maintenance work-orders, including the electronic attachment of completed and certified maintenance documentations.
• Create unscheduled maintenance Work-Orders and subsequently close out with electronic attachment of completed and certified maintenance documentations.
• Create work arising Work-Orders in FAMS.
• Manage the FAMS asset tracker document alongside the FAMS team.
• Maintaining and update a register of unscheduled faults.
• Monitoring of outstanding work orders.
• Liaise with 3rd party contractors within the Maintenance department to arrange bookings and site visits.
• Prepare requisitions, arrange purchase order numbers and expedite purchase orders, while updating end users on delivery dates.
• Liaise with the internal planning department on machine arrival and departure dates.
• Review and keep up to date the Q-Pulse asset management tracker for asset availability and calibration dates.
• Develop and distribute pre & post maintenance packs in line with maintenance schedule.
• Order repair parts through Harsco stores team and update work arising documents.
• Manage the upkeep of the maintenance tracking excel documents.
• Take meeting minutes and distribute to copy holders.
• Distribute and manage the maintenance team roster and holiday planner.

Skills

Mathematics GCSE

English GCSE

Excel & Access

Admin experience

IT skills

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Company Description

Harsco Rail, a worldwide division of Enviri Corporation, is a technological and innovative global supplier of railway track Maintenance of Way (MoW) products and services with over 100 years of operations. Harsco Rail provides expert engineering, vehicles and equipment, innovative technology, safety technology, dedicated parts and services, contracting services, and quality maintenance from nine main locations in the United States, the United Kingdom, Germany, India, Brazil, China, and Australia. Additional information can be found at www.harscorail.com.

Company Description

Harsco Rail, a worldwide division of Enviri Corporation, is a technological and innovative global supplier of railway track Maintenance of Way (MoW) products and services with over 100 years of operations. Harsco Rail provides expert engineering, vehicles and equipment, innovative technology, safety technology, dedicated parts and services, contracting services, and quality maintenance from nine main locations in the United States, the United Kingdom, Germany, India, Brazil, China, and Australia. Additional information can be found at www.harscorail.com.

Job Description

Job Purpose

Provide support to the Field Service Manager and Maintenance Managers in delivering an efficient and optimised service to the business. Maintaining records of Network Rail fleet assets in-line with company policies and procedures. Also ensuring weekly management and contractual reports are distributed as required.

Key Result Areas

• Competent in the use of Fleet Asset management system.
• Proven ability to work to changing deadlines and able to multi-task.
• Ability to gather robust data and produce clear concise reports.
• Timely preparation of reports.
• Ability to communicate at all levels.

Qualifications

Qualifications & Experience

• Mathematics GCSE (or equivalent)
• English GCSE (or equivalent)
• Experience in Excel and Microsoft Access
• Prior experience in an administrative role
• Proficient IT skills

Technical Skills

• Excellent working knowledge of Microsoft Office including Work, PowerPoint and Excel, with the ability to analyse numerical data and produce clear reports.
• Proficient in Microsoft Office
• Advanced excel knowledge
• Analytical

Behaviours

• Able to develop working relationships internally and externally
• Process driven
• Proactive, self-motivated and ability to work with little supervision
• Ability to prioritise effectively
• Adheres to deadlines
• Attention to detail
• Teamwork
• Time management

Additional Information

Responsibilities & Duties

• Update FAMS to close scheduled maintenance work-orders, including the electronic attachment of completed and certified maintenance documentations.
• Creating unscheduled maintenance Work-Orders in FAMS and subsequently closing out with electronic attachment of completed and certified maintenance documentations.
• Creating work arising Work-Orders in FAMS.
• Manage the FAMS asset tracker document alongside the FAMS team.
• Maintaining and update a register of unscheduled faults.
• Monitoring of outstanding work orders.
• Liaise with 3rd party contractors within the Maintenance department to arrange bookings and site visits.
• Prepare requisitions, arrange purchase order numbers and expedite purchase orders, while updating end users on delivery dates.
• Liaise with the internal planning department on machine arrival and departure dates.
• Review and keep up to date the Q-Pulse asset management tracker for asset availability and calibration dates.
• Develop and distribute pre & post maintenance packs in line with maintenance schedule.
• Order repair parts through Harsco stores team and update work arising documents.
• Manage the upkeep of the maintenance tracking excel documents.
• Take meeting minutes and distribute to copy holders.
• Distribute and manage the maintenance team roster and holiday planner.

Health, Safety & Environmental Responsibilities

• To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
• Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
• Only undertake work for which you have been trained and (if required) certified competent.
• To comply with Risk Assessments, method statements and safe systems of work.
• Maintain and utilise all PPE provided by the employer.
• Co-operate with your employer on health, safety and environment.
• Make safe any unsafe conditions where practical and challenge unsafe work practices.
• Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
• Report all, and assist with investigating relevant accidents, incidents and near misses

Harsco is committed to diversity and inclusivity in the workplace, ensuring equal opportunities for all employees and applicants.