Finance Executive

West Coast Personnel; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

West Coast Personnel seeks an experienced Finance Administrator to manage invoicing, payroll and accounts within a fast-moving operations environment in South Africa. You will prepare client invoices, process supplier invoices, follow up on overdue accounts and maintain documentation across fleet and insurance records.

Applicants should be proficient with Excel and Microsoft 365, able to work UK hours, and comfortable handling client communications and financial data in a professional

Qualifications

• Previous finance administration, accounts or invoicing experience.
• Experience in property maintenance, construction, building services or similar operational environment is strongly preferred.
• Strong invoicing experience.
• Debtors / credit-control experience.
• Experience following up overdue accounts.
• Excellent Excel skills.
• Good Microsoft 365 knowledge.
• Payroll administration experience advantageous.
• Supplier invoice processing experience.
• Excellent attention to detail.
• Strong numerical and administrative ability.
• Highly organised and able to manage competing priorities.
• Able to work under pressure in a fast-moving business.
• Professional written and verbal English communication.
• Confident dealing directly with clients.
• Proactive, adaptable and quick to learn new systems.
• Comfortable using finance, job-management and cloud-based systems.
• Reliable high-speed internet and a professional home-office environment.
• Two-screen workstation required.
• Must be available to work UK hours, Monday to Friday.

Responsibilities

• Prepare and review detailed client invoices.
• Check financial information for accuracy before invoices are issued.
• Ensure completed jobs are invoiced promptly.
• Follow up overdue customer accounts and outstanding invoices.
• Deal professionally with client invoice and payment queries.
• Send monthly statements to key clients.
• Support the Finance Manager with management of the finance email inbox.
• Upload and process supplier invoices.
• Ensure correct supporting documentation and operational processes have been followed.
• Reconcile company-card transactions against job-management records.
• Follow up missing or incorrect expense documentation.
• Maintain company and vehicle insurance documentation.
• Assist with obtaining competitive insurance pricing where required.
• Assist with fleet administration, including parking and penalty-charge administration.
• Process payroll for employees and operational staff.
• Assist with stock management and weekly stock audits.
• Identify discrepancies and help minimise wastage.
• Provide general finance and administrative support as required.

Skills

Excel

Payroll administration

Supplier invoice processing

Invoicing

Debtors / credit-control

Attention to detail

Numerical ability

Organised / multi-tasking

Client communication

Cloud-based systems

Microsoft 365

Fleet/insurance administration

Tools

Microsoft 365

Job description

Key Responsibilities

• Prepare and review detailed client invoices.
• Check financial information for accuracy before invoices are issued.
• Ensure completed jobs are invoiced promptly.
• Follow up overdue customer accounts and outstanding invoices.
• Deal professionally with client invoice and payment queries.
• Send monthly statements to key clients.
• Support the Finance Manager with management of the finance email inbox.
• Upload and process supplier invoices.
• Ensure correct supporting documentation and operational processes have been followed.
• Reconcile company-card transactions against job-management records.
• Follow up missing or incorrect expense documentation.
• Maintain company and vehicle insurance documentation.
• Assist with obtaining competitive insurance pricing where required.
• Assist with fleet administration, including parking and penalty-charge administration.
• Process payroll for employees and operational staff.
• Assist with stock management and weekly stock audits.
• Identify discrepancies and help minimise wastage.
• Provide general finance and administrative support as required.

Minimum Requirements

• Previous finance administration, accounts or invoicing experience.
• Experience working within property maintenance, construction, building services or a similar operational environment is strongly preferred.
• Strong invoicing experience.
• Debtors / credit-control experience.
• Experience following up overdue accounts.
• Excellent Excel skills.
• Good Microsoft 365 knowledge.
• Payroll administration experience advantageous.
• Supplier invoice processing experience.
• Excellent attention to detail.
• Strong numerical and administrative ability.
• Highly organised and able to manage competing priorities.
• Able to work under pressure in a fast-moving business.
• Professional written and verbal English communication.
• Confident dealing directly with clients.
• Proactive, adaptable and quick to learn new systems.
• Comfortable using finance, job-management and cloud-based systems.
• Reliable high-speed internet and a professional home-office environment.
• Two-screen workstation required.
• Must be available to work UK hours, Monday to Friday.

This position would particularly suit an experienced Finance Administrator, Accounts Administrator, Invoicing Administrator or Debtors professional who has worked within construction, property maintenance, facilities management or another project/service-driven environment.