Financial Assistant

Acqhired; Wes-Kaap; On-site; ZAR 250,000 - 350,000; Full time

Job summary

A financial services firm is seeking a Finance Assistant to support daily financial operations, including keeping records accurate and processing transactions. You will handle supplier invoices, assist with bank reconciliations, aid month-end processes, and maintain financial documentation. Ideal candidates should possess experience or a willingness to learn in finance-related roles, strong skills in Excel, and be comfortable using accounting software. This full-time role is essential for ensuring that the company's financial operations run smoothly.

Qualifications

• Experience or willingness to learn in finance or bookkeeping roles.
• Ability to work with Excel, including sorting, filters, and basic formulas.
• Familiarity with accounting software is a plus.
• Strong attention to detail and meeting deadlines.
• Effective communication for handling queries.
• Trustworthiness with sensitive financial data.

Responsibilities

• Process supplier invoices and maintain payment records.
• Handle supplier queries and invoicing discrepancies.
• Perform bank reconciliations and import bank transactions.
• Assist with month-end tasks and reporting.
• Support audits and maintain accurate records.

Skills

Experience in finance admin / accounts assistant / bookkeeping role

Confident with Excel

Comfortable using accounting software

Strong attention to detail

Clear communication skills

Trustworthy with financial information

Education

AAT or relevant finance qualification

Tools

Xero

QuickBooks

Sage

Netsuite

Job description

The Finance Assistant supports the day-to-day running of the finance function. You’ll help keep records accurate and up to date, process transactions, support month‑end, and handle basic reporting—so the business always knows what’s going on financially.

Key Responsibilities

• Process supplier invoices, match to POs/receipts, code to correct cost centres
• Prepare supplier payment runs and maintain supplier statements
• Handle supplier queries and resolve invoice discrepancies
• Raise sales invoices and credit notes
• Post receipts and allocate payments
• Support credit control (chasing overdue invoices, maintaining customer accounts)

Banking and reconciliations

• Import/post bank transactions and perform bank reconciliations
• Reconcile key control accounts (e.g., VAT, petty cash, expenses, cards)

Month‑end support

• Assist with accruals/prepayments, journal preparation, and reporting packs
• Maintain fixed asset and depreciation schedules (where applicable)
• Support audits by pulling documents and evidence

Admin and process support

• Maintain accurate finance records and filing (digital and/or paper)
• Help improve finance processes, templates, and controls
• General support to the Finance Manager/Controller as needed

Required skills and experience

• Experience in a finance admin / accounts assistant / bookkeeping role (or strong willingness to learn)
• Confident with Excel (sorting, filters, basic formulas; PivotTables a bonus)
• Comfortable using accounting software (e.g., Xero, QuickBooks, Sage, Netsuite—any is fine)
• Strong attention to detail and ability to hit deadlines
• Clear communication for handling internal and supplier/customer queries
• Trustworthy with sensitive financial information

Qualifications (nice to have, not always required)

• AAT (or working towards) / relevant finance qualification
• Understanding of VAT basics (UK) or local tax rules (region dependent)

What “good” looks like (KPIs you can use)

• Invoices processed accurately and on time (low error/return rate)
• Reconciliations completed on schedule
• Month‑end tasks delivered by deadline
• Clean audit trail (documents easy to find and complete)

Working style / personal traits that actually matter

• Methodical, organised, and calm under routine pressure
• Not afraid to ask questions when something looks off

Seniority level

Associate

Employment type

Full-time

Job function

Accounting/Auditing

Industries

Accounting