Accounts Administrator

Talent Shore Ltd.; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Talent Shore Ltd. is seeking an organised Accounts Administrator to support daily finance activities across four subsidiary companies. The role covers credit card reconciliations, timesheet processing, and supplier/subcontractor invoicing with QuickBooks, Dext, and Joblogic.

Strong attention to detail and ability to manage multiple projects are essential. You will maintain accurate records, assist with reconciliations, ensure timely processing, and collaborate with managers to resolve

Qualifications

• Previous experience in an accounts administration or finance administration role.
• Experience in the construction industry is desirable.
• Good understanding of basic accounting processes.
• Experience processing invoices and financial transactions.

Responsibilities

• Credit Card Reconciliations: reconcile card transactions and check receipts.
• Timesheet Processing: collect and enter timesheets, allocate labour costs.
• Supplier & Subcontractor Invoices: process invoices in QuickBooks and Dext with checks.
• General Accounts Administration: support across four subsidiaries and maintain records.

Skills

Attention to detail

Organised

Time management

Communication

Multi-project work

Excel skills

Tools

QuickBooks

Dext

Microsoft Excel

Joblogic

Job description

Accounts Administrator

Department: Finance / Accounts

Reports to: Finance Manager / Senior Management

Employment Type: Full-time

About the Role

We are looking for a highly organised and detail-focused Accounts Administrator to join our finance team.

The successful candidate will provide day-to-day accounts administration across four subsidiary companies, ensuring financial information is accurately recorded, checked and processed in a timely manner.

This role will involve working across multiple company accounts and projects, so a strong eye for detail, good organisational skills and the ability to manage competing priorities are essential.

Key Responsibilities

Credit Card Reconciliations

• Reconcile company credit card transactions against receipts and supporting documentation.
• Check receipts for accuracy, completeness and appropriate business expenditure.
• Follow up on any missing receipts or discrepancies.
• Ensure transactions are correctly allocated to the relevant company, project and accounting category.

Timesheet Processing

• Receive and process employee and subcontractor timesheets.
• Input timesheet information accurately onto the payroll spreadsheet.
• Check timesheets for completeness and accuracy before processing.
• Allocate labour costs to the correct projects within QuickBooks.
• Identify and resolve any discrepancies or missing information with the relevant project managers or employees.
• Maintain accurate records to support payroll and project cost reporting.

Supplier & Subcontractor Invoices

• Process supplier and subcontractor bills through Dext and into QuickBooks.
• Carry out the relevant checks before invoices are processed, including:
  • Checking delivery notes have been received against the correct purchase order.
  • Correct supplier/subcontractor details.
  • Invoice date and number.
  • VAT treatment and calculations where applicable.
  • Correct company allocation.
  • Correct project/job allocation.
  • Appropriate supporting documentation and authorisation.
  • Checking for duplicate invoices.
• Ensure invoices are accurately coded and recorded in QuickBooks.
• Liaise with suppliers, subcontractors and internal staff where clarification or additional information is required.

General Accounts Administration

• Provide general administrative support to the finance function across all four subsidiary companies.
• Maintain accurate and organised financial records.
• Assist with account reconciliations and resolving discrepancies.
• Ensure financial information is entered accurately and within required deadlines.
• Support the Finance Manager with other accounting and administrative duties as required.
• Maintain confidentiality when handling financial and payroll information.

Requirements

Key Skills & Experience

• Previous experience in an accounts administration or finance administration role.
• Experience in the construction industry is desirable.
• Good understanding of basic accounting processes.
• Experience processing invoices and financial transactions.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to work across multiple companies and projects.
• Experience with QuickBooks would be advantageous.
• Experience with Dext would be advantageous.
• Good Excel/spreadsheet skills.
• Ability to identify discrepancies and resolve issues proactively.
• Good communication skills and the confidence to liaise with colleagues, suppliers and subcontractors.
• Ability to work independently while also being an effective member of the wider finance team.

Personal Attributes

• Accurate and methodical – takes pride in maintaining accurate financial records.
• Organised – able to manage information across four separate companies and multiple projects.
• Reliable – able to meet deadlines and manage regular finance processes.
• Proactive – confident in identifying and resolving discrepancies rather than simply processing information.
• Confidential and trustworthy – understands the importance of handling financial and payroll information appropriately.
• A good communicator – comfortable working with colleagues, suppliers, subcontractors and management.
• Flexible – willing to support the wider finance function as required.

Systems

• QuickBooks
• Dext
• Microsoft Excel / Microsoft Office
• In-house system called Joblogic

Key Objective of the Role

To ensure that financial, payroll and project-related information is accurately checked, processed and recorded across the business and its four subsidiary companies, providing reliable information to support the wider finance and management functions.

Hours & Salary

Hours: 40 hours, Monday to Friday

Holiday: 20 days holiday plus bank holidays