Invoice Financing Administrator / Debtors Controller (FTC)

Profile Personnel; East London; On-site; ZAR 167,400 - 223,200; Full time

Job summary

A financial services provider in East London is seeking a dedicated individual for a back-office accounting role to manage invoice financing transactions. Candidates should possess a tertiary qualification in Finance or Accounting and 1-2 years of relevant experience, ideally with Xero software. The role involves maintaining financial records, validating invoices, and ensuring compliance. A strong attention to detail and exceptional organizational skills are essential for success in this position.

Qualifications

• 1-2 years' experience in accounting or finance administration.
• Experience with invoice financing or debtors control preferred.
• Basic knowledge of financial compliance like KYC or AML.

Responsibilities

• Administer back-office processing of invoice financing transactions.
• Validate client invoices for financing eligibility.
• Maintain accurate financial records and ensure compliance.
• Post transactions on accounting software (Xero).
• Prepare regular statements and internal reports.

Skills

Accounting and bookkeeping knowledge

Attention to detail

Analytical problem-solving

Proficiency in Xero

Time management

Verbal communication

Customer service orientation

Team player

Education

Tertiary qualification in Finance or Accounting

Tools

Xero

Excel

Job description

Job Purpose

• Administer the back-office processing and accounting of confidential, with-recourse invoice financing transactions.
• Maintain accurate financial records and ensure operational compliance.
• Liaise with clients’ debtor controllers, not their debtors.

Key Responsibilities

• Processing: Validate client invoices for financing eligibility.
• Accounting: Post funding, repayments, and fees on Xero and Frontier LMS.
• Reconciliation: Daily and monthly reconciliations of financed invoices and bank accounts.
• Monitoring: Track debtor payments, elevate overdue invoices.
• Client Liaison: Communicate with clients' finance teams professionally.
• Reporting: Prepare regular client statements and internal management reports.
• Compliance: Ensure transactions follow regulatory and internal policy standards.
• Workflow Management: Coordinate the full invoice financing lifecycle from funding to repayment.
• Record-Keeping: Maintain up-to-date, secure transaction files.
• Continuous Improvement: Recommend enhancements to efficiency and accuracy.

Key Competencies and Skills

• Solid accounting and bookkeeping knowledge (debtors, reconciliations).
• Strong attention to detail and high level of accuracy.
• Analytical approach to problem-solving.
• Proficiency in Xero, Excel, and general IT systems.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High integrity and respect for confidentiality.
• Customer service orientation (internal and external stakeholders).
• Team player, proactive, adaptable, and willing to learn.

Qualifications and Experience

• Tertiary qualification in Finance, Accounting, or related field (BCom or diploma preferred).
• 1–2 years’ experience in accounting, debtors’ control, or finance administration.
• Experience with Xero (preferred) or other accounting software.
• Exposure to invoice discounting, factoring, or banking industry (advantageous).
• Basic knowledge of financial compliance (e.g., KYC, AML) helpful.

Type of Person

• Detail-oriented, conscientious, and organized.
• Ethical, trustworthy, and discreet.
• Self-motivated and proactive worker.
• Team-oriented with strong collaboration skills.
• Calm under pressure and handles deadlines effectively.
• Professional and positive attitude toward service and learning.

Reporting Line

Reports to the Senior Accountant