Factory Administrator

Advius (Pty) Ltd; Middelburg; On-site; ZAR 180,000 - 270,000; Full time

Job summary

Advius (Pty) Ltd is seeking a highly organized Factory Administrator in Middelburg, South Africa to support procurement, stock control, logistics, compliance, and reporting.

The role emphasizes accurate record-keeping, supplier coordination, stock management, and administrative support to management in a manufacturing setting. Strong attention to detail and proficiency in MS Office are essential.

Qualifications

• Grade 12 / Matric is essential.
• 3+ years in an administrative role in manufacturing/industrial environments, with procurement and stock control experience.
• Proficiency in Microsoft Office and strong communication skills.

Responsibilities

• Create and manage purchase orders and supplier records.
• Track outstanding supplier orders and deliveries.
• Process supplier invoices and supporting documents.
• Coordinate collections, deliveries and dispatch documentation.
• Maintain compliance registers and safety documentation.
• Support HR administration and record management.
• Capture stock receipts, monitor min levels, and conduct stock takes.
• Liaise with suppliers and creditors to ensure smooth operations.

Skills

Procurement administration

Stock control

Supplier management

Logistics coordination

Compliance documentation

Microsoft Office

Communication skills

Attention to detail

Record-keeping

Education

Grade 12 / Matric

Administration/Logistics diploma (advantageous)

Tools

Excel

Word

Outlook

Job description

Middelburg, South Africa

We are seeking a highly organized, detail-oriented, and proactive Factory Administrator to join our Middelburg operations. This role is critical in supporting manufacturing activities through efficient administration of procurement, stock control, logistics coordination, compliance documentation, and operational reporting.

The successful candidate will play a vital role in ensuring smooth factory operations through accurate record-keeping, supplier coordination, stock management, and administrative support to management.

Key Responsibilities Include

• Create and manage purchase orders.
  
• Maintain supplier records and documentation.
  
• Track outstanding supplier orders and deliveries.
  
• Process supplier invoices and supporting documentation.
  
• Liaise professionally with suppliers and creditors.
  

Stock & Inventory Control

• Capture stock receipts and stock issues accurately.
  
• Monitor minimum stock levels and initiate replenishment.
  
• Conduct cycle counts and participate in stock takes.
  
• Investigate and report stock discrepancies.
  

Logistics & Dispatch Coordination

• Coordinate collections and deliveries.
  
• Schedule transport requirements.
  
• Prepare dispatch documentation and delivery notes.
  
• Track consignments and obtain proof of delivery.
  

Compliance, Safety & Documentation

• Maintain inspection records and compliance registers.
  
• Conduct monthly vehicle, PPE, and equipment inspections.
  
• Administer safety documentation and records.
  
• Support HR administration and document management.
  

Administrative Support

• Assist management with reporting, correspondence, and data capture.
  
• Coordinate meetings and maintain filing systems.
  
• Manage visitors, deliveries, and telephonic enquiries.
  
• Support operational and administrative functions.
  

Qualifications

• Grade 12 / Matric (essential).
  
• Certificate or Diploma in Administration, Business Management, Supply Chain, Logistics, or a related field will be advantageous.
  

Experience

• Minimum 3 years' experience in an administrative role within a manufacturing, engineering, construction, mining, or industrial environment.
  
• Experience with procurement administration, stock control, and supplier management.
  
• Exposure to logistics coordination and compliance documentation.
  
• Excellent administrative and organisational skills.
  
• Strong attention to detail and accuracy.
  
• Proficient in Microsoft Office (Excel, Word, Outlook).
  
• Strong communication and interpersonal skills.
  
• Ability to work under pressure and manage multiple priorities.
  
• High level of integrity and confidentiality.
  
• Strong record-keeping and reporting abilities.
  

What We Are Looking For

We are seeking a self-motivated individual who:

• Takes ownership of their work.
  
• Thrives in a structured and fast-paced environment.
  
• Demonstrates professionalism and accountability.
  
• Has a strong focus on accuracy and compliance.
  
• Builds positive relationships with suppliers and internal stakeholders.
  

Qualifications

• Grade 12 / Matric (essential).
  
• Certificate or Diploma in Administration, Business Management, Supply Chain, Logistics, or a related field will be advantageous.
  

Experience

• Minimum 3 years' experience in an administrative role within a manufacturing, engineering, construction, mining, or industrial environment.
  
• Experience with procurement administration, stock control, and supplier management.
  
• Exposure to logistics coordination and compliance documentation.
  
• Excellent administrative and organisational skills.
  
• Strong attention to detail and accuracy.
  
• Proficient in Microsoft Office (Excel, Word, Outlook).
  
• Strong communication and interpersonal skills.
  
• Ability to work under pressure and manage multiple priorities.
  
• High level of integrity and confidentiality.
  
• Strong record-keeping and reporting abilities.
  

What We Are Looking For

We are seeking a self-motivated individual who:

• Takes ownership of their work.
  
• Thrives in a structured and fast-paced environment.
  
• Demonstrates professionalism and accountability.
  
• Has a strong focus on accuracy and compliance.
  
• Builds positive relationships with suppliers and internal stakeholders.