Procurement & Logistics Administrator

Sabenza It & Recruitment; South Africa; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Sabenza It & Recruitment seeks a Procurement & Logistics Administrator to bring organisation, accuracy and energy to a fast-moving supply chain environment. You’ll be at the centre of procurement, stock, logistics, reporting and systems, ensuring the right products arrive at the right time and that management has the data to make smart decisions.

If you love spreadsheets, solving problems, keeping suppliers on their toes, and making sure nothing falls through the cracks, this could be your next

Qualifications

• Matric / Grade 12 with strong attention to detail.
• 2+ years in procurement, logistics, or supply chain admin.
• Experience with data management and reporting.
• Proactive, problem-solving attitude when dealing with suppliers.
• Comfortable learning ERP, inventory, and business systems.

Responsibilities

• Raise, issue and track purchase orders for materials and processing consumables.
• Monitor stock levels, accuracy, and upcoming shortages.
• Coordinate inbound/outbound shipments and carrier bookings.
• Prepare export/shipping documentation and keep records audit-ready.
• Produce reports for Directors and management; turn data into insights.
• Assist with budgets related to transport, consumables and overheads.

Skills

Procurement & Logistics

ERP systems

Data management

Supplier liaison

Analytical thinking

Education

Matric / Grade 12

Diploma in Supply Chain (advantageous)

Tools

ERP systems

Stock management software

Excel

Job description

Ready to keep products, numbers & logistics moving?

We’re looking for a Procurement & Logistics Administrator who can bring organisation, accuracy and energy to a fast-moving supply chain environment.

This is more than a traditional admin role. You’ll be at the centre of procurement, stock, logistics, reporting and business systems, helping ensure the right products arrive at the right place, at the right time and that management has the right data to make smart decisions.

If you love spreadsheets, solving problems, keeping suppliers on their toes and making sure nothing falls through the cracks, this could be your next big opportunity!

What You’ll Be Responsible For

Procurement

• Raise, issue and track purchase orders for raw materials, packaging and processing consumables.
• Ensure raw materials are procured according to forecast, budget and production requirements.
• Assist with sourcing and evaluating new suppliers.
• Liaise with suppliers and growers regarding pricing, availability and delivery schedules.
• Compare supplier and freight costs and identify opportunities to save money.
• Maintain the approved supplier database and records.

Inventory & Stock Control

• Monitor packaging and consumable stock levels and identify upcoming shortages.
• Keep procurement and inventory records accurate and up to date.
• Track stock integrity, shelf life and stock variances.
• Help ensure warehouse targets and good warehouse practices are maintained.

Logistics

• Coordinate inbound and outbound shipments.
• Schedule transporters, freight forwarders and container bookings.
• Track shipments and proactively communicate delays or potential problems.
• Assist with customs clearance and cross-border logistics.
• Keep freight costs within agreed targets.

Documentation & Compliance

• Prepare and check export and shipping documentation, including:
• Packing lists
• Certificates of Origin
• Phytosanitary certificates
• Keep procurement and logistics records organised, accurate and audit-ready.
• Ensure relevant statutory and industry reporting requirements are maintained.

Business Systems & Reporting

• Ensure operational, procurement, sales and financial data is accurate and available when needed.
• Maintain and improve the CustomApp data ecosystem.
• Ensure business information is captured correctly and stored securely.
• Produce accurate reports for Directors and senior management.
• Help turn data into meaningful information that supports faster, smarter business decisions.
• Report monthly on material budget overs and unders.

Finance & Budgets

• Assist with budgets relating to Cost of Sales, transport, consumables and central overheads.
• Ensure delivery notes, goods-received notes and supplier invoices are accurately reconciled with Finance.
• Identify potential cost-saving opportunities across procurement and logistics.

Requirements

• Matric / Grade 12.
• At least 2 years' experience in procurement, logistics, supply chain administration or a similar role.
• At least 2 years' experience in business data management and analysis.
• Excellent attention to detail and record-keeping skills.
• Strong organisational and multitasking abilities.
• Confident communication skills when dealing with suppliers, transporters and internal teams.
• A proactive, problem-solving attitude.
• Comfortable learning and working with ERP, inventory and business systems.
• Experience using AI tools.

Advantageous

• Diploma or qualification in Supply Chain, Logistics or Procurement.
• Experience in food processing, agriculture or export environments.
• Knowledge of export documentation and customs processes.
• Experience working with stock/inventory management systems.

A Few More Things

• A valid driver's licence and own transport are preferred.
• You should be willing to work occasional extended hours when production or shipment deadlines require it.
• You'll work closely with Production, Finance, Warehouse/Stores, Sales, Directors and the General Manager, as well as external suppliers, growers, transporters, freight forwarders, customs agents and software providers.