Facilities & Office Operations Manager

RecruitMyMom; Knysna; On-site; ZAR 260,000 - 380,000; Full time

Job summary

RecruitMyMom in Knysna is seeking an experienced office administrator to manage front desk reception, facilities coordination, and tenant interactions, ensuring smooth daily operations within a busy site. The role covers procurement, vendor oversight, and statutory record-keeping, with duties spanning finance support and health & safety.

Mon–Fri, 08:00–16:30, permanent. Ideal candidates hold a Matric, 5+ years’ experience, a valid SA driver’s licence, and strong MS Office skills.

Qualifications

• Minimum of 5 years of proven experience in an office administration or reception position.
• Valid South African driver’s licence with own reliable transport.
• Proficiency in Microsoft Outlook, Word and Excel.
• Fluent English communication (verbal and written).
• Experience with CIPC filings and corporate statutory records.
• Experience coordinating building maintenance and facilities contractors.

Responsibilities

• Front Desk & Reception Management: Staff the reception area, welcome and register visitors, manage visitor access, handle calls and emails, and distribute mail and deliveries promptly.
• Office Services & Hospitality: Oversee daily office flow, coordinate refreshments, book meetings, arrange facilities and catering.
• Procurement & Stock Control: Monitor inventories, obtain quotes, and place replenishment orders within budget.
• Facilities & Sub-contractor Supervision: Supervise cleaning staff/contractors and coordinate repairs from fault-logging to completion.
• Tenant Administration: Be primary contact for tenants, respond to requests within one day, generate rental and operating cost invoices, monitor collections.
• Statutory & Secretarial Administration: Maintain company registers and submit CIPC filings and updates after training.
• Operational Support: Assist finance and exec management with filing structures and run local errands.
• Health & Safety: Support housekeeping, alarm systems, emergency contacts, and act as on-site first aider.

Skills

Office administration

Reception management

Vendor coordination

Record-keeping

Customer service

Education

Matric (National Senior Certificate)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

RecruitMyMom in Knysna is seeking an experienced office administrator to manage front desk reception, facilities coordination, and tenant interactions, ensuring smooth daily operations within a busy site. The role covers procurement, vendor oversight, and statutory record-keeping, with duties spanning finance support and health & safety.

Mon–Fri, 08:00–16:30, permanent. Ideal candidates hold a Matric, 5+ years’ experience, a valid SA driver’s licence, and strong MS Office skills.