Front Office & Finance Administrator

RecruitMyMom; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

RecruitMyMom in Parow, Cape Town seeks a reliable Receptionist and Office Administrator to be the first point of contact for clients and visitors. You will support the Director and team with invoicing, billing administration, and general office management.

The role combines front-office duties with accounting tasks, overseeing supplies, time entries, and IT/admin support. Strong MS Office skills and debt collection experience are essential.

Qualifications

• Matric certificate.
• 2 to 3 years of demonstrated experience as an office administrator or finance clerk.
• Proven debt collection and debtor management experience.
• Experience in a corporate environment with strong personalities.
• Advanced proficiency in Microsoft Office and web-based platforms.
• Clear, concise written and verbal English communication capabilities.
• Willingness to work overtime when operational deadlines dictate.
• Valid Driver’s Licence and access to own reliable transport.
• Secretarial Diploma or Certificate.

Responsibilities

• Billing checklists; initiate client invoices for Director approval and monitor WIP.
• Maintain debtor follow-ups, write-offs, overruns and daily reports.
• Maintain petty cash disbursements, oversee supplier invoices and Hubdoc input.
• Ensure VAT input is correctly claimed in Xero and prepare monthly payment schedules.
• Front office duties: welcome visitors, switchboard, and pristine reception.
• Coordinate maintenance, supplies, and service contractors for equipment.
• Oversee on-site cleaning staff and wage payments.
• Log IT support tickets (Asana), schedule IT maintenance, and support admin.

Skills

Reception & front desk duties

Debt collection

Customer service

English communication

Time management

Education

Matric certificate

Secretarial Diploma or Certificate

Tools

Hubdoc

Xero

ProfSoft

Asana

Microsoft Office

Job description

RecruitMyMom in Parow, Cape Town seeks a reliable Receptionist and Office Administrator to be the first point of contact for clients and visitors. You will support the Director and team with invoicing, billing administration, and general office management.

The role combines front-office duties with accounting tasks, overseeing supplies, time entries, and IT/admin support. Strong MS Office skills and debt collection experience are essential.