Expeditor

Smith Garb And Associates Cc; Johannesburg; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Smith Garb And Associates Cc is seeking a highly organized Expeditor to join a structured supply chain environment in Johannesburg. The role focuses on administrative coordination, order follow-up and ensuring timely deliveries in line with requirements.

The successful candidate will monitor orders, maintain records, and collaborate with procurement, finance and warehouse teams. Strong communication and Excel skills will support daily task management and reporting.

Qualifications

• Grade 12 / Matric is required.
• Experience in administrative, coordination, procurement, logistics or similar.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Monitor outstanding purchase orders and supplier orders to ensure deliveries stay on schedule.
• Follow up with suppliers on confirmations, lead times and delivery dates.
• Maintain accurate records of order status, supplier commitments and delivery dates.
• Coordinate with procurement, finance, warehouse and logistics teams about orders and deliveries.
• Provide regular updates on outstanding orders and anticipated deliveries.
• Escalate issues requiring management attention per established procedures.

Skills

Administrative skills

Coordination

Procurement

Logistics

Excel

Communication

Attention to detail

Education

Grade 12 / Matric

Tools

Excel

Microsoft Office

Job description

An opportunity is available for a highly organised and detail-oriented Expeditor to join a structured and process-driven supply chain environment. The successful candidate will be responsible for monitoring and coordinating orders, maintaining accurate records, following up with suppliers and ensuring that required materials and goods are delivered according to agreed requirements and timelines.

This is primarily an administrative, coordination and follow-up position rather than a senior supply chain role. Previous supply chain, procurement, logistics or expediting experience would be advantageous; however, candidates from broader administrative and operational backgrounds with strong organisational and communication skills will also be considered. The successful candidate must be comfortable working within established processes, maintaining accurate administrative controls and consistently following up on outstanding actions.

Key Responsibilities

Expediting & Order Follow-Up

• Monitor outstanding purchase orders and supplier orders to ensure deliveries remain on schedule.
• Follow up consistently with suppliers regarding order confirmations, availability, lead times and expected delivery dates.
• Identify potential delays and elevate issues to the relevant internal stakeholders.
• Maintain accurate records of order status, supplier commitments and expected delivery dates.
• Track outstanding orders through to completion.
• Ensure relevant changes to delivery dates, quantities or order status are accurately recorded.
• Communicate delays or potential supply issues promptly to the relevant departments.
• Communicate regularly with suppliers regarding outstanding orders and delivery requirements.
• Build and maintain constructive working relationships with suppliers.
• Obtain and confirm order information, delivery dates and relevant supporting documentation.
• Follow up on outstanding supplier queries and commitments.
• Assist in resolving routine supplier and order-related discrepancies.
• Maintain professional and effective communication with internal and external stakeholders.

Administration & Process Control

• Maintain accurate and up-to-date purchasing, order and supplier records.
• Capture and update information on relevant systems and spreadsheets.
• Ensure documentation is complete, accurate and properly maintained.
• Monitor outstanding actions and ensure follow-ups are completed within required timeframes.
• Assist with reporting on outstanding orders, supplier performance and delivery status.
• Maintain organised electronic and administrative records.
• Follow established company procedures and internal controls.
• Assist with general procurement, supply chain and administrative duties as required.

Internal Coordination

• Liaise with procurement, finance, warehouse, logistics and other internal departments regarding order and delivery requirements.
• Provide regular updates on outstanding orders and anticipated deliveries.
• Assist internal teams with supplier and order-related queries.
• Ensure relevant information is communicated accurately and timeously across departments.
• Escalate issues requiring management attention in accordance with established procedures.
• Grade 12 / Matric.
• Previous experience in an administrative, coordination, procurement, logistics, supply chain, order processing or similar environment.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Strong follow-up and task-management abilities.
• Good computer literacy and proficiency in Microsoft Office, particularly Excel.
• Strong written and verbal communication skills.
• Ability to work with structured processes and established procedures.
• Ability to manage multiple outstanding tasks and priorities effectively.

The successful candidate will demonstrate:

• Strong organisational and administrative ability.
• A methodical and structured approach to work.
• Excellent attention to detail and accuracy.
• Strong follow-through and persistence when managing outstanding actions.
• Logical and practical problem-solving ability.
• Ability to work consistently within established processes.
• Strong record-keeping and administrative control.
• Excellent communication and interpersonal skills.
• Ability to establish and maintain positive supplier relationships.
• Ability to manage multiple priorities and meet deadlines.
• High level of reliability, accountability and professionalism.
• Ability to work independently while contributing effectively within a team.
• Proactive approach to identifying and escalating potential issues.
• Comfortable performing routine follow-up and coordination activities on a consistent basis.