Remote Administrative Assistant

Placements24; Midrand; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Remote work setup support

Home office stipend

Professional development

Virtual team building

Job summary

Placements24 is seeking a highly organized Remote Administrative Assistant to support a dynamic team in a remote-first environment. You will manage calendars, handle communications, and prepare reports while maintaining secure digital filing systems.

This role offers autonomy, opportunities for professional development, and a collaborative virtual team culture with setup support for a home office.

Qualifications

• Proven experience as an Administrative Assistant in remote settings.
• Proficiency with Zoom, Teams, Slack and Office/Google apps.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Manage electronic calendars and schedule meetings for multiple team members.
• Handle emails, calls, and messages; direct inquiries as needed.
• Prepare and proofread documents, reports, and presentations.
• Maintain digital filing systems and secure records.
• Assist with travel arrangements, expense reporting, and invoicing.

Skills

Administrative experience

Remote work

Organizational skills

Communication skills

MS Office

Google Workspace

Tools

Zoom

Microsoft Teams

Slack

Microsoft Office

Google Workspace

Job description

About the Role

Our client is seeking a highly organized and proactive Remote Administrative Assistant to support their dynamic team. This role is crucial for ensuring the smooth operation of daily administrative tasks, providing essential support to various departments from a remote-first environment. You will be instrumental in maintaining efficient workflows, managing communications, and organizing virtual schedules to foster seamless collaboration. This is an excellent opportunity for a detail-oriented individual to contribute significantly to a growing organization while enjoying the flexibility and autonomy of remote work, fostering a culture of productivity and support that is vital to our client's success across all operational facets.

Key Responsibilities

• Manage and organize electronic calendars, schedule meetings, and coordinate appointments for multiple team members, ensuring optimal time utilization.
• Handle incoming and outgoing communications, including emails, phone calls, and internal messaging systems, responding professionally and directing inquiries as needed.
• Prepare, format, and proofread various documents, reports, presentations, and correspondence with a high degree of accuracy.
• Maintain and update digital filing systems, databases, and records, ensuring information is easily accessible and securely stored.
• Assist with travel arrangements, expense report processing, and invoice management for remote team members.

Requirements

• Proven experience as an Administrative Assistant or in a similar role, preferably in a remote setting.
• Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and standard office software (Microsoft Office Suite, Google Workspace).
• Excellent organizational, time management, and multitasking skills with strong attention to detail.
• Strong written and verbal communication skills, with the ability to interact professionally with colleagues and external contacts.
• Ability to work independently, maintain confidentiality, and manage priorities effectively in a remote work environment.

Benefits

• Competitive annual salary and performance incentives.
• Comprehensive remote work setup support and potential home office stipend.
• Opportunities for professional development and skill enhancement.
• Collaborative and supportive virtual team environment.
• Access to online training resources and virtual team-building activities.