Administrative Assistant

OSA Outsourcing Advantage; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Weekly payments

Growth opportunities

Supportive team

Weekends off

Job summary

Outsourcing Advantage is a boutique BPO firm specializing in back-office and customer service support for US-based businesses. We are seeking highly organized Administrative Assistants, Executive Assistants and General VAs to join our talent pool.

In this role, you will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.

Qualifications

• 2+ years of administrative or executive assistant experience.
• Excellent English communication skills.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with calendars, scheduling, and email management.
• Ability to multitask and work independently.
• Familiarity with project management tools such as Asana, Trello, ClickUp, Monday.com, or similar platforms.

Responsibilities

• Manage calendars, appointments, and meetings.
• Coordinate emails and business correspondence.
• Prepare reports, presentations, and documents.
• Organize files and maintain accurate records.
• Handle data entry and CRM updates.
• Coordinate travel arrangements when required.
• Support project management and operational tasks.
• Perform general administrative duties.

Skills

Admin experience

English communication

Organizational skills

MS Office

Google Workspace

Calendar management

Email management

Multitasking

Independent work

Project management tools

Education

Bachelor's degree in Business Administration/Communications or related field

Tools

Asana

Trello

ClickUp

Monday.com

Job description

Outsourcing Advantage is a boutique business process outsourcing (BPO) firm specializing in back-office and customer service support for US-based businesses. We are seeking highly organized and proactive Administrative Assistants, Executive Assistants and Gneral VAs to join our talent pool. In this role, you will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.

Key Responsibilities

• Manage calendars, appointments, and meetings.
• Coordinate emails and business correspondence.
• Prepare reports, presentations, and documents.
• Organize files and maintain accurate records.
• Handle data entry and CRM updates.
• Coordinate travel arrangements when required.
• Support project management and operational tasks.
• Perform general administrative duties.

Requirements

• 2+ years of administrative or executive assistant experience.
• Excellent English communication skills.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with calendars, scheduling, and email management.
• Ability to multitask and work independently.
• Proficiency with project management tools such as Asana, Trello, ClickUp, Monday.com, or similar platforms.

Preferred Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field (preferred but not required).
• Experience supporting executives, business owners, or senior leadership.
• Experience working remotely with U.S.-based companies or international teams.
• Familiarity with CRM systems (HubSpot, Salesforce, Zoho, or similar).
• Experience preparing reports, presentations, and meeting minutes.
• Strong problem-solving skills with the ability to anticipate needs and work independently.
• Experience coordinating travel arrangements and managing expense reports.
• Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.
• Ability to adapt quickly to new software and changing priorities.

Benefits

• Opportunity to work on diverse and exciting projects
• Supportive and collaborative work environment
• Weekly payments
• Weekends off
• Growth opportunities