Executive Secretary to HoD, Agriculture & Game Management

Nelson Mandela University; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Nelson Mandela University seeks a dedicated secretary to provide high-level administrative support to the Head of the Department of Agriculture and Game Management. The role involves handling official documents, coordinating communications, and maintaining filing systems to support academic staff.

Responsibilities include diary management, travel bookings, meeting coordination, mail handling, and data entry on the ITS system to capture exam and assessment marks.

Qualifications

• Grade 12 certificate is required.
• Minimum of five years of secretarial experience in higher education is required.
• An M+ qualification in Secretarial Studies or Office Management is an advantage.

Responsibilities

• Arrange and type all official documentation.
• Handle all telephonic enquiries.
• Implement and maintain a systematic filing system.
• Manage the diary of the Head of Department.
• Make travel, accommodation, and venue arrangements.
• Arrange meetings and venues.
• Handle all incoming and outgoing mail.
• Capture marks on the ITS system.

Skills

Strong organisational skills

Attention to detail

Verbal and written communication

Interpersonal skills

Analytical ability

Education

Grade 12 certificate

M+ qualification in Secretarial Studies or Office Management

Tools

ITS

MS Office

Excel

Internet

Databases

Email

Job description

Nelson Mandela University seeks a dedicated secretary to provide high-level administrative support to the Head of the Department of Agriculture and Game Management. The role involves handling official documents, coordinating communications, and maintaining filing systems to support academic staff.

Responsibilities include diary management, travel bookings, meeting coordination, mail handling, and data entry on the ITS system to capture exam and assessment marks.