Executive Secretary to Dept Head, Agriculture & Game Mgmt

Nelson Mandela University; Gqeberha; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Nelson Mandela University invites applications for a role providing secretarial support to the Head of the Department of Agriculture and Game Management. The position assists academic staff with administrative duties and requires strong organisational and communication skills.

The role involves managing documentation, diary scheduling, travel arrangements, and handling mail, while ensuring accurate data capture in ITS.

Qualifications

• To be considered for this position, candidates must have a Grade 12 certificate.
• A minimum of five years of secretarial working experience in higher education, in which competency has been gained.
• An M+ qualification in Secretarial Studies or Office Management and understanding of ITS and HR systems would be an additional advantage.

Responsibilities

• Arrange and type all official documentation.
• Handle all telephonic enquiries.
• Implement and maintain a systematic filing system.
• Manage the diary of the HoD.
• Make all travel, accommodation, and venue arrangements.
• Arrange meetings and venues.
• Handle all incoming and outgoing mail.
• Capture test, class, and examination marks on the ITS system.
• Process financial requisitions.

Skills

Organisational skills

Analytical skills

Verbal communication

Written communication

Interpersonal skills

Education

Grade 12 certificate

M+ qualification in Secretarial Studies or Office Management

Tools

ITS

MS Office

Excel

Job description

Nelson Mandela University invites applications for a role providing secretarial support to the Head of the Department of Agriculture and Game Management. The position assists academic staff with administrative duties and requires strong organisational and communication skills.

The role involves managing documentation, diary scheduling, travel arrangements, and handling mail, while ensuring accurate data capture in ITS.