Secretary

Nelson Mandela University; South Africa; In loco; ZAR 260.000 - 400.000; Tempo pieno

Descrizione del lavoro

Nelson Mandela University is seeking a capable secretary to provide comprehensive secretarial, administrative and front-office support to the Director and staff within the Learning Development portfolio. This role ensures effective services to students and staff across the University, including academic administration for LD sub-clusters.

The successful candidate will manage the Director’s diary, organise meetings and events, handle inquiries, and maintain records and ITS-related financial/admin

Competenze

• A relevant M+1 qualification in Secretarial Studies, Office Management, Public Relations or Communications.
• 2–5 years of secretarial/administrative experience gained in a professional office environment.
• Experience in higher education or student-support environments is advantageous.
• Proven capability in administrative and secretarial support roles.

Mansioni

• Arrange and prepare documentation, correspondence, reports, agendas and minutes for the Director.
• Provide front-office, reception and general administrative support and respond to inquiries.
• Manage the Director’s diary and office communications.
• Coordinate LD meetings, workshops, conferences, and events, including travel arrangements.
• Provide general and academic administrative support to LD’s sub-clusters.
• Maintain filing and records on electronic platforms and shared drives.
• Provide financial and administrative ITS support, including requisitions and budget records.
• Maintain a professional, organized, welcoming office environment.

Conoscenze

MS Office

Minute taking

ITS system

Administrative skills

Verbal communication

Formazione

M+1 qualification in Secretarial/Office Management

Descrizione del lavoro

CORE PURPOSE OF JOB

To provide comprehensive secretarial, administrative and front-office support to the Director and staff within the Learning Development (LD) portfolio. The post supports the effective functioning of LD’s services to students and staff across the University, including support and academic administration for LD’s sub-clusters.

KEY PERFORMANCE AREAS

• Arrange and prepare documentation, correspondence, reports, agendas and minutes for the Director: Learning Development.
• Provide front-office, reception and general administrative support, and respond to enquiries from students, staff, service providers and other stakeholders.
• Manage the Director’s diary, correspondence and office communication.
• Coordinate Learning Development meetings, workshops, conferences and other events, including venues, refreshments, participant communication and travel arrangements.
• Provide general and academic administrative support to LD’s sub-clusters.
• Maintain filing, information-management and portfolio records on relevant electronic platforms,shared drives, intranet sites and/or websites.
• Provide financial and administrative ITS support, including requisitions, payment requests, fixedterm contracts, budget records and office-supply purchases.
• Maintain a professional, organised and welcoming office environment in support of Learning Development and student support services.

CORE COMPETENCIES

• Computer literacy in MS Office (Word, Excel and PowerPoint)
• Report writing and minute taking skills
• Working knowledge and experience of the ITS system
• Possess accurate and methodical administrative and organisation skills
• Strong verbal communication and interpersonal skills

REQUIREMENTS

• A relevant M+1 qualification, for example in Secretarial Studies, Office Management, Public Relations, Communication or a related field.
• At least two to five years’ relevant work experience, during which the required secretarial, administrative, office-management and customer-service competencies have been gained.
• Proven experience in providing administrative and secretarial support in a professional office environment.
• Experience in a higher-education or student-support environment, including supporting academic administration, will be advantageous.

DISCLAIMER: Nelson Mandela University is a designated employer committed to pursuing excellence, diversity, inclusion, and redress in achieving its employment equity targets. Preference will be given to suitably qualified (Race and Gender) candidates in accordance with the University's employment equity targets. No applications will be accepted after the closing date Friday, 13 November 2026.