Executive Secretary | Strategic Admin & Travel Lead

Placements24; Bloemfontein; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

On-site role

Professional development

Competitive salary

Job summary

Placements24 is seeking an experienced Executive Secretary to provide indispensable support to a key executive in Bloemfontein. You will manage calendars, coordinate travel, prepare critical documents, and liaise with stakeholders to ensure seamless operations.

The role demands discretion, strong English communication, and a proactive problem-solving mindset in a fast-paced environment.

Qualifications

• Minimum 5 years of experience as an Executive Secretary or Executive Assistant.
• Strong organizational, time-management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management.
• Excellent written and verbal communication in English.
• Ability to handle confidential information with discretion and integrity.
• Proactive mindset and problem-solving skills.

Responsibilities

• Manage the executive's busy schedule, including appointments, meetings, and engagements.
• Prepare, edit, and proofread executive correspondence, reports, and presentations with exceptional accuracy.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Screen and manage incoming communications, prioritizing and responding as appropriate.
• Maintain confidential records and files, ensuring they are organized and secure.
• Act as a primary point of contact, representing the executive's office professionally.

Skills

Organizational skills

Time management

Multitasking

MS Office

Calendar management

English communication

Discretion

Problem solving

Proactive attitude

Tools

MS Office

Job description

Placements24 is seeking an experienced Executive Secretary to provide indispensable support to a key executive in Bloemfontein. You will manage calendars, coordinate travel, prepare critical documents, and liaise with stakeholders to ensure seamless operations.

The role demands discretion, strong English communication, and a proactive problem-solving mindset in a fast-paced environment.