EXECUTIVE SECRETARY DIVISION: CORPORATE SERVICES

Direct Hire; Pretoria; On-site; ZAR 180,000 - 300,000; Full time

Job summary

FSCA is seeking a professional to provide secretarial and administrative support to the Divisional Executive: Corporate Services in Pretoria. The role includes managing the Executive’s diary, meetings, travel, documents, and records, while ensuring governance processes are observed.

The successful candidate will liaise with internal departments, government entities and service providers, ensuring confidentiality and high-quality service. A post-matric qualification in Administration is required.

Qualifications

• Minimum 2–3 years’ office management, personal assistant or senior administrative experience.
• Advanced Microsoft Office skills; excellent verbal and written communication.

Responsibilities

• Manage the Divisional Executive’s diary, appointments, meetings and access to the Executive’s Office.
• Coordinate meeting venues, agendas, supporting documents and meeting packs.
• Prepare accurate correspondence, reports, submissions and presentations.
• Maintain filing and records-management systems, both physical and electronic.
• Process travel and related claims accurately and timeously.
• Arrange domestic and international travel, including visas and currency.

Skills

Executive diary management

Office administration

Stakeholder coordination

Travel arrangements

Document preparation

Education

Post Matric Certificate or Diploma in Administration

Bachelor’s Degree in Administration (advantageous)

Tools

Microsoft Office Suite

Calendar management tools

Job description

2026/09/23

Reference Number

FSCA: 794

Description

Purpose of the Job

The successful candidate will provide professional, efficient and confidential secretarial and administrative support to the Divisional Executive: Corporate Services. The role includes managing the Executive’s diary, meetings, travel, documents, records, stakeholder engagements and office governance processes. The successful candidate will report directly to the Divisional Executive: Corporate Services.

Key Performance Areas

• Manage the Divisional Executive’s diary, appointments, meetings and access to the Executive’s Office.


• Coordinate meeting venues, agendas, supporting documents and meeting packs.


• Prepare accurate correspondence, reports, submissions and presentations.


• Maintain effective physical and electronic filing and records-management systems.


• Process financial, travel and related claims accurately and timeously.


• Arrange domestic and international travel, including flights, accommodation, transport, visas and foreign currency.


• Screen telephone calls, manage messages and respond to emails as instructed.


• Handle and redirect stakeholder complaints and enquiries within prescribed turnaround times.


• Maintain governance calendars, action registers, deadlines, approvals and compliance records.


• Check documents for completeness, correct approvals, version control and supporting information.


• Ensure that governance records and evidence are properly filed and available for audits or reviews.


• Coordinate events, seminars, special projects and other ad hoc activities.


• Liaise professionally with internal departments, regulated entities, government departments, consultants and service providers.

Other Key Competencies

The candidate must demonstrate the following skills and attributes: Executive diary and office management, planning and organising, attention to detail, confidentiality and professional ethics, effective written and verbal communication, document preparation and report writing, information and records management, governance and compliance administration, stakeholder and customer-service orientation, analytical thinking and problem-solving, emotional intelligence and maturity, teamwork and collaboration, initiative and adaptability, ability to work effectively under pressure, and respect for diversity FSCA is committed towards increasing the representation of marginalised groups in line with its Employment Equity Plan. Persons with disabilities are encouraged to apply.

Please note that correspondence and communication will only be conducted with short listed candidates and that the FSCA reserves the right not to appoint if a suitable candidate is not identified.

Requirements

A post Matric Certificate or Diploma in Administration, Office Administration or a related field. A Bachelor’s Degree in Administration will be advantageous A minimum of 2 to 3 years’ office management, personal assistant, executive secretarial or senior administrative experience. Advanced Microsoft Office skills. Excellent verbal and written communication skills. Strong planning, organising and time-management skills. Ability to work under pressure, manage competing priorities and meet deadlines. Ability to maintain a high level of confidentiality. Strong attention to detail, interpersonal and customer service skills.