Executive Personal Assistant to Director

Morton Moore; Pretoria; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Morton Moore is recruiting on behalf of a Pretoria East-based short-term insurance brokerage for an experienced Personal Assistant to support a Director. The role requires a mature, discreet professional who can manage a demanding diary, competing priorities and confidential information with minimal supervision.

You will coordinate meetings, travel and events, prepare agendas and packs, and handle correspondence, filing and invoicing.

Qualifications

• 3–5 years' experience as PA/EA for senior management or director
• Matric; secretarial or office administration qualification advantageous
• Advanced MS Outlook, Word, Excel and PowerPoint
• Proven diary management and travel coordination experience
• Excellent written and verbal English; Afrikaans advantageous
• High level of discretion with confidential information
• Strong prioritisation and ability to work under pressure
• Independent, proactive, self-starter
• Valid driver’s licence and own transport
• Experience in financial services or insurance advantageous

Responsibilities

• Manage Director's diary, appointments and meeting schedule; resolve conflicting priorities proactively
• Screen calls, correspondence and inquiries as first point of contact
• Manage inbox; prioritise urgent matters for attention
• Prepare agendas, board and management packs; take minutes and follow up on actions
• Draft, format and proofread letters, reports, presentations and internal communications
• Coordinate internal and external meetings, venues, catering and logistics
• Arrange local and international travel; flights, accommodation, itineraries and visas
• Process expense claims and invoices; reconcile Director's statements
• Maintain confidential filing systems for company, personal and HR documentation
• Liaise with clients, insurers, service providers and staff on Director’s behalf
• Track deadlines, deliverables and compliance dates for Director
• Assist with coordinating company events and client entertainment
• Handle ad hoc personal administration for the Director
• Provide support to broader management team when capacity allows

Skills

Diary management

Travel coordination

Communication skills

Discretion

Prioritisation

Independent work

Education

Matric (Grade 12)

Secretarial/Office administration qualification

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

Job description

Morton Moore is recruiting on behalf of a Pretoria East-based short-term insurance brokerage for an experienced Personal Assistant to support a Director. The role requires a mature, discreet professional who can manage a demanding diary, competing priorities and confidential information with minimal supervision.

You will coordinate meetings, travel and events, prepare agendas and packs, and handle correspondence, filing and invoicing.