Executive Office Receptionist & Scheduling Coordinator

Gauteng Provincial Government; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Department of Community Safety in Johannesburg is seeking an administrative assistant with NQF level 4. No prior experience required. The role involves handling phone calls, directing clients, maintaining diaries, coordinating appointments, and using standard office equipment.

The incumbent will support the executive authority, ensure smooth visitor reception, and maintain records with accuracy, contributing to efficient office operations in a government department.

Qualifications

• NQF level 4 is required; no experience needed.
• Candidate must be computer literate and have sound organizational skills.
• Strong people skills, basic written communication, client focus and good communication are essential.

Responsibilities

• Receive telephonic calls and messages and direct to the relevant role players.
• Welcome and direct clients to the office of the executive authority.
• Operate office equipment such as fax machines and photocopiers.
• Maintain the diary of the executive authority and compile appointment schedules and visitor register.

Skills

NQF level 4

Computer literate

Organizational skills

People skills

Basic written communication

Client orientation

Good communication

Telephone etiquette

Education

NQF Level 4

Job description

Department of Community Safety in Johannesburg is seeking an administrative assistant with NQF level 4. No prior experience required. The role involves handling phone calls, directing clients, maintaining diaries, coordinating appointments, and using standard office equipment.

The incumbent will support the executive authority, ensure smooth visitor reception, and maintain records with accuracy, contributing to efficient office operations in a government department.