Executive Office Manager & Personal Assistant

Pump and Abrasion Technologies; Wes-Kaap; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Pump and Abrasion Technologies is seeking a highly organised Office Manager / Personal Assistant to ensure the smooth operation of the head office while providing high‑level administrative and personal support to the executive. The role covers diary management, travel coordination, supplier relations, bookkeeping support and confidential handling of sensitive information.

The ideal candidate will be autonomous, commercially aware and capable of managing multiple priorities in a growing business.

Qualifications

• Diploma or degree in Business Administration, Office Management, Management, Accounting, Human Resources or a related field.
• Additional qualification in Personal Assistance, Executive Assistance or Secretarial Studies would be advantageous.
• Training in bookkeeping, procurement, health and safety or office administration beneficial.
• Valid driver’s licence would be advantageous for travel/logistics.

Responsibilities

• Keep the office running efficiently and liaise with suppliers and stationery.
• Manage procurement including quotes, POs, deliveries and budget monitoring.
• Follow up on late deliveries or supplier issues and resolve promptly.
• Provide admin and bookkeeping support, process invoices/expenses, maintain records.
• Keep financial/admin records organized for handover to bookkeeper.
• Manage front-of-house, greet visitors, handle couriers, answer calls, maintain head-office environment.
• Coordinate office systems and equipment; manage IT support relationships.
• Maintain people administration: leave records, onboarding packs, new starter docs.
• Keep HR and office files current and compliant.

Skills

Diary management

Administrative support

Vendor management

Travel coordination

Education

Business Admin / Office Mgmt degree or diploma

Job description

Pump and Abrasion Technologies is seeking a highly organised Office Manager / Personal Assistant to ensure the smooth operation of the head office while providing high‑level administrative and personal support to the executive. The role covers diary management, travel coordination, supplier relations, bookkeeping support and confidential handling of sensitive information.

The ideal candidate will be autonomous, commercially aware and capable of managing multiple priorities in a growing business.