Executive Operations Assistant to Leadership

Optential Consulting; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Close work with senior leadership

Exposure to all areas of the business

Supportive and collaborative working环境

Professional growth opportunities

Job summary

Optential Consulting in Cape Town is seeking an Operations Assistant / Personal Assistant to provide high‑level administrative and personal support to the leadership team. The role includes coordinating meetings, travel, and calendars, while assisting with project coordination and reporting to ensure deadlines are met.

You will help maintain efficient information flow between departments, support sales and procurement activities, and uphold confidentiality with discretion and integrity.

Qualifications

• Grade 12 required; tertiary qualification advantageous.
• 3–5 years' experience in an Operations Assistant, Executive Assistant, Personal Assistant, or similar role.
• Excellent organisational and time management skills.
• Strong administrative and coordination abilities.
• High level of professionalism, discretion, and integrity.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Ability to manage multiple priorities and work under pressure.
• Valid driver’s licence will be advantageous.

Responsibilities

• Provide administrative and personal assistance to the leadership team.
• Coordinate meetings, calendars, travel arrangements, and appointments.
• Assist with project coordination and ensure action items are followed through.
• Prepare reports, presentations, and business documentation.
• Support communication between departments and ensure effective information flow.
• Monitor deadlines and assist in driving operational initiatives to completion.
• Assist with sales administration, procurement coordination, and general operational support.
• Maintain accurate records and ensure confidential information is handled professionally.
• Identify opportunities to improve processes and administrative efficiencies.
• Perform general office administration and ad hoc duties as required.

Skills

Organisational skills

Time management

Administrative coordination

Verbal and written communication

Microsoft Office proficiency

Education

Grade 12

Tertiary qualification in Business Administration/Operations

Tools

Microsoft Office

Job description

Optential Consulting in Cape Town is seeking an Operations Assistant / Personal Assistant to provide high‑level administrative and personal support to the leadership team. The role includes coordinating meetings, travel, and calendars, while assisting with project coordination and reporting to ensure deadlines are met.

You will help maintain efficient information flow between departments, support sales and procurement activities, and uphold confidentiality with discretion and integrity.