Executive Office & Events Coordinator

RareCruit; Wes-Kaap; Remote; ZAR 180,000 - 300,000; Full time

Job summary

RareCruit is seeking a highly organized Personal Assistant/Office Manager to support our team in South Africa. The role focuses on diary management, meetings, and high-standard administrative tasks to keep operations smooth.

You will coordinate events, manage records, prepare briefs and reports, and liaise with staff, while maintaining strict confidentiality and a proactive, take-charge approach.

Qualifications

• Experience as a Personal Assistant or Office Manager
• Strong admin skills
• Excellent communication skills, written and verbal
• High level of organization
• Strong attention to detail
• Multi-tasking
• High level of confidentiality
• Ability to use initiative and think on their feet

Responsibilities

• Coordinate company event arrangements
• Diary management
• Prepare reports, presentations, and briefs
• Maintain databases and digital filing systems
• Carry out specific projects and research
• Collate and file expenses
• Book business arrangements
• Handle correspondence
• Liaise with other staff
• Meeting scheduling
• Organise and maintain office systems
• Taking meeting minutes
• Taking notes during meetings
• Administration
• Answer and screen calls
• Document organisation and filing
• Answering phone calls
• Handle requests and queries appropriately
• Keeping confidential information
• Personal and business shopping
• Calendar management

Skills

PA experience

Office management

Admin skills

Communication

Diary management

Organization

Confidentiality

Multi-tasking

Initiative

Job description

RareCruit is seeking a highly organized Personal Assistant/Office Manager to support our team in South Africa. The role focuses on diary management, meetings, and high-standard administrative tasks to keep operations smooth.

You will coordinate events, manage records, prepare briefs and reports, and liaise with staff, while maintaining strict confidentiality and a proactive, take-charge approach.