Executive Assistant to Senior Manager

EdUpStairs; Pretoria; On-site; ZAR 180,000 - 300,000; Full time

Job summary

EdUpStairs in Pretoria is seeking a capable secretary/office administrator to support the senior manager with a range of secretarial tasks. The role includes handling calls, drafting documents, scheduling meetings and coordinating travel with discretion.

The ideal candidate holds a Grade 12 certificate and a National Diploma in Secretarial/Office Administration or related field, plus at least 3 years of relevant experience.

Qualifications

• Grade 12 and a National Diploma in Secretarial / Office Administration / Management or equivalent.
• Minimum 3 years’ experience supporting senior management.
• Knowledge of relevant legislation / policies / prescripts and procedures.
• Telephone etiquette and basic financial administration knowledge.
• Sound organisational ability and good interpersonal relations.
• High level of reliability with strong verbal and written communication.

Responsibilities

• Provide secretarial/receptionist support to the manager.
• Receive calls and forward discreetly as needed; finalize enquiries.
• Perform advanced typing and ensure office equipment functions properly.
• Record engagements and manage meeting schedules for the manager.
• Coordinate travel arrangements and prepare briefing notes.
• Procure standard office items and manage budget-related documents.
• Draft documents and handle filing; maintain confidential records.
• Prepare reports and assist with BAS-related expenditure tracking.

Skills

Organisational skills

MS Office

Interpersonal skills

Reliability

Verbal & written communication

Cross-level communication

Research & analysis

Discretion

Self-management

Extended hours

Security clearance

Education

Grade 12

National Diploma in Secretarial / Office Admin / Management

Tools

Microsoft Office

Job description

EdUpStairs in Pretoria is seeking a capable secretary/office administrator to support the senior manager with a range of secretarial tasks. The role includes handling calls, drafting documents, scheduling meetings and coordinating travel with discretion.

The ideal candidate holds a Grade 12 certificate and a National Diploma in Secretarial/Office Administration or related field, plus at least 3 years of relevant experience.