Executive Assistant to Director

Placements24; Cape Town; On-site; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Professional growth

Job summary

Placements24 is seeking an Executive Assistant to support the Director in Upington. This role requires discretion, superb organizational skills, and the ability to manage complex schedules, communications, and travel arrangements with precision.

You will be the primary contact for the Director, coordinating domestic and international travel, preparing confidential documents, and maintaining highly sensitive information with utmost confidentiality while supporting senior leadership.

Qualifications

• Minimum 7 years of experience as an Executive Assistant supporting senior leadership.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Manage the Director's calendar, meetings, and travel.
• Coordinate domestic and international travel logistics.
• Prepare confidential correspondence, reports, and presentations.
• Liaise between the Director and internal/external stakeholders.
• Handle sensitive information with discretion.
• Manage expense reports and other admin duties.

Skills

Time management

Communication

Discretion

Organizational skills

Itinerary management

MS Office proficiency

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a highly polished and exceptionally organized Executive Assistant to the Director to provide comprehensive support for their operations in Upington . This critical role demands utmost professionalism, discretion, and the ability to manage complex schedules, communications, and travel arrangements with precision. You will serve as the primary point of contact for the Director, ensuring efficient workflow and managing sensitive information with the highest level of confidentiality. This is an ideal position for an experienced EA seeking to work closely with senior leadership in a pivotal capacity.

Key Responsibilities

• Manage the Director's calendar, including scheduling meetings, appointments, and travel.


• Coordinate all aspects of domestic and international travel logistics.


• Prepare and edit confidential correspondence, reports, and presentations.


• Act as a liaison between the Director and internal/external stakeholders.


• Handle sensitive information with absolute discretion and maintain confidentiality.


• Manage expense reports and other administrative duties as assigned.

Requirements

• Minimum of 7 years of experience as an Executive Assistant supporting senior management or directors.


• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).


• Exceptional organizational skills, attention to detail, and time-management abilities.


• Superior written and verbal communication skills and a professional demeanor.


• Ability to anticipate needs, prioritize tasks, and work proactively.


• Experience in managing complex itineraries and handling confidential information.

Benefits

• Top-tier salary and performance-based incentives.


• Comprehensive health, dental, and vision insurance.


• Retirement savings plan.


• Opportunities for professional growth and development.


• A highly impactful role supporting key leadership in Upington .