Executive Assistant to CEO - Cape Town

Placements24; Cape Town; Ibrido; ZAR 300.000 - 600.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work arrangement

Health insurance

Retirement contributions

Generous paid time off

Career development opportunities

Descrizione del lavoro

WhatJobs Direct is seeking an organized, proactive Executive Assistant to support the CEO in a hybrid Cape Town-based role. You will manage complex calendars, screen communications, arrange travel, prepare documents, and act as a liaison with internal and external stakeholders.

This role requires discretion, impeccable attention to detail, and the ability to anticipate needs. You will handle confidential information, support executive meetings, and contribute to the CEO's efficiency and the

Competenze

• Demonstrated experience supporting C-level executives.
• Excellent organizational and time-management skills.
• Outstanding written and verbal communication abilities.
• Proficiency with Microsoft Office and virtual collaboration tools.
• Ability to handle confidential information with discretion.

Mansioni

• Manage the CEO's calendar, meetings, and travel arrangements.
• Screen and prioritize communications; act as gatekeeper when needed.
• Prepare correspondence, presentations, and reports for the CEO.
• Coordinate executive meetings and track action items.
• Maintain confidentiality and liaise with stakeholders on behalf of the CEO.

Conoscenze

Executive support

Calendar management

Travel arrangements

Communication management

Gatekeeping

Confidentiality

Microsoft Office

Virtual collaboration tools

Strumenti

Microsoft Office Suite

Outlook

Descrizione del lavoro

About the Role

Our client, WhatJobs Direct, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to the Chief Executive Officer (CEO) in their **Cape Town, Western Cape, ZA** office. This hybrid role requires a professional who can expertly manage the CEO's schedule, communications, and travel, blending on-site presence with the flexibility of remote work. You will be privy to sensitive information and will act as a key liaison between the CEO and internal/external stakeholders. The ideal candidate possesses exceptional communication skills, impeccable attention to detail, and a keen ability to anticipate needs and proactively resolve issues. This position is critical for ensuring the CEO's efficiency and effectiveness, thereby contributing significantly to the strategic direction of the company.

Key Responsibilities

• Manage and optimize the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, itineraries).
• Screen and prioritize incoming communications (emails, calls, mail), acting as a gatekeeper when necessary.
• Prepare and edit correspondence, presentations, reports, and other documents for the CEO.
• Coordinate and attend executive meetings, taking accurate minutes and tracking action items.
• Conduct research and compile information for the CEO as needed.
• Handle confidential information with the utmost discretion and integrity.
• Liaise with internal departments and external clients, partners, and stakeholders on behalf of the CEO.
• Manage travel logistics and expense reporting for the CEO.
• Proactively identify and address potential issues or conflicts in the CEO's schedule or workload.
• Assist with special projects and initiatives as assigned by the CEO.
• Ensure the CEO's office is organized and well-maintained.
• Provide support for executive team meetings and events.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
• Exceptional organizational and time-management skills with a high degree of accuracy.
• Outstanding written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Ability to handle confidential information with utmost discretion.
• Strong problem-solving skills and the ability to work independently and proactively.
• Excellent interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Adaptability to changing priorities and demands in a dynamic environment.
• Experience in a hybrid work setup is advantageous.
• Must be based in or near **Cape Town** and available for required on-site duties.

Benefits

• Competitive annual salary of R .
• Hybrid work arrangement for enhanced flexibility.
• Opportunity to work closely with senior leadership and gain valuable insights.
• Professional development and potential for career advancement.
• Comprehensive benefits package, including health insurance and retirement contributions.
• Generous paid time off.
• A stimulating and challenging role with significant responsibility.