Executive Assistant to CEO | Calendar & Travel Expert

Placements24; Stellenbosch; On-site; ZAR 600,000 - 1,000,000; Full time

Job summary

Placements24 is seeking an experienced Executive Assistant to provide direct support to the CEO in Stellenbosch, Western Cape. The role focuses on high-level calendar management, travel coordination, confidential correspondence, and preparation of reports and presentations for executive decision-making.

You will act as the primary liaison for internal and external stakeholders, coordinate board meetings and events, and maintain meticulous filing systems.

Qualifications

• 8+ years as an Executive Assistant supporting C-level executives.
• Proven track record managing complex international travel and schedules.
• Expertise in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Outstanding organizational and time-management skills with attention to detail.
• Excellent written and spoken English and discretion.
• Proactive, resourceful, and able to work with minimal supervision.
• Experience in event planning and project coordination is advantageous.
• Role requires office-based work from Stellenbosch, Western Cape.

Responsibilities

• Manage the CEO's complex calendar, including scheduling meetings, appointments, and travel.
• Prepare and edit highly confidential correspondence, reports, and presentations.
• Act as the primary point of contact for internal and external stakeholders interacting with the CEO.
• Coordinate logistics for board meetings, executive retreats, and company-wide events.
• Conduct research and compile information for the CEO's review and decision-making.
• Oversee travel arrangements, including booking flights, accommodation, and visas.
• Manage the CEO's expense reports and assist with budget tracking.
• Maintain organized and secure filing systems for sensitive documents.
• Anticipate the needs of the CEO and proactively address potential issues.
• Facilitate smooth communication and information flow between the CEO and other departments.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Discretion & confidentiality

English communication

Tools

MS Office Suite

Job description

Placements24 is seeking an experienced Executive Assistant to provide direct support to the CEO in Stellenbosch, Western Cape. The role focuses on high-level calendar management, travel coordination, confidential correspondence, and preparation of reports and presentations for executive decision-making.

You will act as the primary liaison for internal and external stakeholders, coordinate board meetings and events, and maintain meticulous filing systems.