Executive Assistant (Remote)

Remoteva Ph; Cape Town; Remote; ZAR 180,000 - 240,000; Full time

Job summary

Remoteva Ph is seeking a diligent administrative professional in Cape Town to oversee daily office operations and financial administration. You will prepare client invoices, handle basic bookkeeping, and coordinate client communications via email and WhatsApp while managing bookings and menu discussions.

The role requires strong organisational and communication skills, the ability to multitask, and a professional, client-friendly approach.

Qualifications

• Excellent communication and organisational abilities.
• Experience with invoicing or bookkeeping is a plus.
• Professional, friendly when dealing with clients; able to multitask.

Responsibilities

• Manage day-to-day office operations and administration.
• Prepare and send client invoices.
• Handle basic bookkeeping and financial administration.
• Communicate professionally with clients via email and WhatsApp.
• Manage client bookings and appointments.
• Discuss menus and requirements with clients.
• Manage incoming emails, messages, and follow-ups.
• Provide general administrative and executive support.

Skills

Communication

Organisation

Multitasking

Independent work

Tools

Invoicing software

Job description

Responsibilities:

• Manage day-to-day office operations and administration
• Prepare and send client invoices
• Handle basic bookkeeping and financial administration
• Communicate professionally with clients via email and WhatsApp
• Manage client bookings and appointments
• Discuss menus and requirements with clients
• Manage incoming emails, messages, and follow-ups
• Provide general administrative and executive support

Requirements:

• Strong communication and organisational skills
• Experience with invoicing/bookkeeping is an advantage
• Professional and friendly when dealing with clients
• Able to multitask and work independently