Executive assistant

RemoteVA PH; Cape Town; On-site; ZAR 180,000 - 360,000; Full time

Job summary

RemoteVA PH in Cape Town is seeking an Executive Assistant / Office Administrator to support executives with day-to-day operations, client invoicing, and general administrative duties.

The role requires strong communication, excellent organisational skills, attention to detail, and the ability to multitask while delivering professional client service and coordinating bookings, messages, and follow-ups.

Qualifications

• Strong communication and organisational skills.
• Good attention to detail.
• Experience with invoicing/bookkeeping is an advantage.
• Professional and friendly when dealing with clients.
• Able to multitask and work independently.

Responsibilities

• Manage day-to-day office operations and administration
• Prepare and send client invoices
• Handle basic bookkeeping and financial administration
• Communicate professionally with clients via email and WhatsApp
• Manage client bookings and appointments
• Discuss menus and requirements with clients
• Manage incoming emails, messages, and follow-ups
• Provide general administrative and executive support

Skills

Communication

Organisation

Attention to detail

Invoicing

Client-facing

Multitasking

Independence

Job description

Executive Assistant / Office Administrator

Responsibilities:

• Manage day-to-day office operations and administration
• Prepare and send client invoices
• Handle basic bookkeeping and financial administration
• Communicate professionally with clients via email and WhatsApp
• Manage client bookings and appointments
• Discuss menus and requirements with clients
• Manage incoming emails, messages, and follow-ups
• Provide general administrative and executive support

Requirements:

• Strong communication and organisational skills
• Good attention to detail
• Experience with invoicing/bookkeeping is an advantage
• Professional and friendly when dealing with clients
• Able to multitask and work independently