Executive Assistant & Governance Coordinator

The Focus Group; Sandton; On-site; ZAR 300,000 - 540,000; Full time

Job summary

The Focus Group, based in Sandton, is seeking an experienced Executive Assistant to provide confidential administrative support to the Senior Manager and team. You will manage diaries, governance workflows, procurement tasks and onboarding/offboarding processes.

You will coordinate schedules, prepare management packs, and maintain records with strong attention to detail. The role requires proficiency in MS Office and excellent communication across functions.

Qualifications

• Diploma or relevant qualification in Business Administration, Office Management, Executive Secretarial Studies or related discipline.
• Relevant experience supporting senior management or corporate teams.
• Proficient in Outlook, Teams, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Excellent planning, organisation and attention to detail.
• Ability to manage competing priorities and confidential information.

Responsibilities

• Manage diaries, meetings, appointments and scheduling priorities.
• Coordinate meeting logistics, agendas, documentation and follow-up actions.
• Prepare professional correspondence, presentations, reports and management packs.
• Maintain structured records, documentation and administrative information.
• Coordinate team meetings, governance forums and operational engagements.
• Track actions, decisions, risks and issues with stakeholders.
• Support procurement: purchase orders, invoices and supplier docs.
• Assist onboarding, offboarding and team administration.
• Coordinate recruitment administration and stakeholder diaries.
• Ensure deadlines are tracked and documentation maintained.

Skills

Planning & organisation

Communication skills

Attention to detail

Confidentiality

Time management

Prioritization

Education

Diploma in Business Administration / Office Management / Executive Secretarial Studies

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Focus Group, based in Sandton, is seeking an experienced Executive Assistant to provide confidential administrative support to the Senior Manager and team. You will manage diaries, governance workflows, procurement tasks and onboarding/offboarding processes.

You will coordinate schedules, prepare management packs, and maintain records with strong attention to detail. The role requires proficiency in MS Office and excellent communication across functions.