65080761167 - Exec Assistant

Somewhere; South Africa; Remote; ZAR 979,000 - 1,469,000; Full time

Job summary

The Company is seeking an proactive Executive Assistant to serve as the operational backbone for a growing team. You will handle calendar and email management, coordinate client communications, and support CRM and marketing efforts.

This remote contractor role requires excellent English, strong organization, and comfort with Zoom calls. You will work CST hours Mon-Fri, engaging with clients and supporting multiple business functions in a fast-paced environment.

Qualifications

• Experience as an Executive Assistant, Virtual Assistant, or similar client-facing role.
• CRM and pipeline management experience.
• Comfortable using AI tools and eager to learn new systems.
• Strong, warm communicator on phone and Zoom with clients; excellent written and spoken English.
• Highly organized, flexible, and able to work independently.
• Remote CST business hours, single-employer role.

Responsibilities

• Calendar management: schedule meetings, confirm attendees, protect focus time.
• Prepare meeting agendas, presentations, and materials in advance.
• Email and inbox management; build templates for recurring responses.
• Manage phone and messaging communications professionally.
• Coordinate with clients and keep them moving smoothly through each step.
• Develop CRM updates and nurture leads; maintain accurate pipeline.
• Coordinate day-to-day operations and client delivery workflows; track progress.
• Prepare and update business listings, marketing kits, and deal documentation.
• Support marketing tasks: social content, newsletters, and short videos for LinkedIn.
• Provide team support and adapt as the business grows.

Skills

Executive Assistant experience

CRM and pipeline management

AI tools familiarity

Strong communication

Highly organized

Remote CST hours

Tools

CRM software

Zoom

AI tools

Job description

Executive Assistant

Title: Executive Assistant

Type: Full-Time Remote Contractor (40 hours/week)

Schedule: US Central Standard Time (CST) Hours | Monday - Friday

Location: Remote (Offshore — Open to talent in Latin America and/or South Africa)

The Company

We help small to medium-sized business owners value their business and find buyers, acting as a professional intermediary through the entire selling process.

Role Overview

We are seeking a proactive, growth-minded Executive Assistant to be the operational backbone of our team. This is a broad role at a small, growing business, so you will touch many areas: communication, client coordination, CRM and pipeline, operations, marketing support, and team support. The right person takes ownership, anticipates needs, works comfortably with AI tools, and solves problems without being micromanaged. This is a client-facing role: you will speak with clients regularly by phone and on Zoom, so warm, clear, professional communication is essential.

Responsibilities

Calendar and Communication

• Own calendar management: coordinate meetings, confirm attendees, and protect focus time
• Prepare meeting agendas, presentations, and materials in advance
• Own email and inbox management: handle daily correspondence, resolve routine messages, and build templates for recurring responses
• Manage phone and messaging communication professionally

Client and Prospect Relationships

• Coordinate with clients and keep them moving smoothly through each step
• Build and maintain client and prospect relationships through research, CRM updates, gift coordination, sales outreach, and follow-up

CRM and Pipeline

• Manage the CRM and keep records and the pipeline current and accurate
• Drive lead nurturing and follow-up so nothing slips

Operations and Workflow

• Coordinate day-to-day operations and client delivery workflows
• Track deliverables and deadlines and provide status updates
• Develop standard operating procedures and onboarding and offboarding documentation
• Identify and implement process and workflow improvements, including working with AI tools
• Keep files, schedules, and documentation accurate and organized

Deal Support and Projects

• Prepare and update business listings, marketing kits, and deal documentation
• Handle special projects independently and meet deadlines

Marketing Support

• Help manage social media content and engagement
• Help with newsletters and blog content
• Help produce short-form video clips for LinkedIn

Team Support

• Support the team as we grow, stepping in wherever the business needs it

Qualifications

• Above all, a genuine go-getter: takes initiative, anticipates needs, takes full ownership, and thrives without being micromanaged. This is the most important quality.
• Experience as an Executive Assistant, Virtual Assistant, or in a similar client-facing role
• CRM and pipeline experience
• Comfortable using AI tools and eager to learn new systems
• A strong, warm communicator who is confident and professional on the phone and on Zoom with clients, this being a client-facing role, with excellent written and spoken English
• Highly organized, flexible, and able to work independently
• Discreet and reliable with confidential client information
• Comfortable in a remote, single-employer role during CST business hours