Executive Assistant – Global Health & Genomic Data

Assist World; South Africa; Remote; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

100% REMOTE

$50 birthdaybonus

$200 testimonial bonus

NO TRACKER. NO PROBLEM

Job summary

Assist World is seeking a highly reliable Executive Assistant to support the founders remotely. The role demands independence, discretion, and the ability to manage time-sensitive tasks with tact and professionalism.

Responsibilities include calendar management, research, travel coordination, Notion documentation, and liaison with international stakeholders. Strong written English and proactive communication are essential.

Qualifications

• Experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role.
• Excellent written English and professional email communication skills.
• Strong organisational and time-management skills.

Responsibilities

• Manage and coordinate calendars and meetings.
• Monitor emails and respond or flag items appropriately.
• Coordinate meetings with senior and international stakeholders.
• Prepare documents for meetings and external stakeholders.
• Maintain information in Notion and keep records up to date.
• Organise company expenses and assist with financial documentation.

Skills

Executive support

Calendar management

Professional email communication

Discretion

Time management

Independent work

Ample written English

Notion

Slack

Tools

Notion

Slack

Job description

About the Company

We are supporting an innovative, venture-backed startup operating at the intersection of

genomic data, global health, pharmaceuticals, animal health, and agricultural technology.

The company is building a marketplace and brokerage for the exchange of non-human genomic

data, working with organisations and senior stakeholders around the world.

As an early-stage company, the team is small, fast-moving, and highly focused. The founders regularly interact with senior government, healthcare, scientific, legal, and international stakeholders, making this a role where discretion, responsiveness, organisation, and sound judgment are essential.

About the Role

We are looking for a highly reliable and proactive Executive Assistant to provide direct support to the founders.

This is not a traditional high-volume administrative role. The workload may fluctuate but when something needs to be handled, it is often time-sensitive and important.

The successful candidate will be someone who can operate independently, understand priorities, communicate professionally, and handle sensitive information with absolute discretion.

Key Responsibilities

Executive & Administrative Support

• Manage and coordinate calendars and meetings
• Monitor incoming emails and respond or flag items appropriately
• Ensure important messages and meeting requests are handled promptly
• Coordinate meetings with senior and international stakeholders
• Follow up professionally and persistently with contacts who have gone quiet
• Keep track of outstanding conversations, commitments, and follow-ups
• Prepare and organise documents for meetings and external stakeholders

Research & Ad-Hoc Support

• Conduct research and identify suppliers, services, venues, and other resourcesinternationally
• Assist with organising events and travel-related requirements
• Research and coordinate local suppliers in international locations
• Support the founders with ad-hoc personal and professional administrative tasks

Notion & Documentation

• Maintain information and documentation within Notion
• Create, organise, edit, and share Notion documents
• Keep Notion records accurate and up to date
• Help ensure Notion remains the company's central source of information

Financial & Document Administration

• Organise and categorise company expenses
• Help turn expense information into useful data for weekly and monthly reviews
• Prepare documentation for accountants, tax advisors, and lawyers
• Manage sensitive documents and ensure deadlines are clearly tracked

Confidentiality & Information Security

• Handle highly sensitive business, legal, scientific, and personal information
• Maintain strict confidentiality at all times
• Exercise excellent judgment when dealing with sensitive communications anddocuments
• Follow appropriate data security and confidentiality procedures

The ideal candidate will have:

• Previous experience as an Executive Assistant, Personal Assistant, SeniorAdministrator, or similar role
• Excellent written English and professional email communication skills
• Strong organisational and time-management skills
• Excellent attention to detail
• The ability to prioritise urgent tasks effectively
• Strong judgment and common sense
• A proactive, "figure it out" mentality
• The ability to work independently with minimal supervision
• Experience managing calendars, meetings, and correspondence
• Experience working with Notion
• Comfort using Slack
• Strong document management and administrative skills
• A high level of discretion when dealing with confidential information

The company uses Claude extensively for analysis and research. You do not need to be an AI expert, but familiarity with tools such as Claude or ChatGPT would be a strong advantage. The ability to take a task, use AI effectively to assist with it, and deliver a polished result would be highly valued.

Discreet – You will be trusted with highly sensitive information.

Responsive – When an important email or request arrives, it needs to be handled promptly.

Proactive – You should be able to identify what needs doing without waiting to be asked about every step.

Persistent – The founders regularly communicate with extremely busy senior stakeholders, so polite and professional follow-up is an important part of the role.

Resourceful – Whether it's finding a caterer in Armenia, organizing a meeting, or tracking down information, you should be comfortable figuring things out.

Calm under pressure – Priorities can change quickly, and some tasks will be time-sensitive.

Professional – You will be representing senior executives when communicating with high-level contacts around the world.

Why Join Assist World?

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonial bonus
• NO TRACKER. NO PROBLEM