Executive Assistant

GAP Talent; Wes-Kaap; Ibrido; ZAR 350.000 - 600.000; Tempo pieno

Descrizione del lavoro

GAP Talent (Pty) Ltd is representing a London-based venture capital firm in a permanent Executive & Operations Assistant role in Cape Town. The position offers hybrid working and core overlap with UK hours, supporting the Managing Partner and Finance Manager in a small, fast-moving investment environment.

The ideal candidate has experience as an Executive/Administrative Assistant, strong diary and travel coordination skills, and comfort with finance administration and investor-related tasks.

Competenze

• Experience as EA/PA or admin assistant supporting senior executives.
• Diary management, meetings scheduling and travel coordination experience.
• Strong multitasking, organization and attention to detail.
• Experience with invoices or basic finance administration a plus.
• Excellent written and spoken English.
• Willingness to work UK hours for part of the day.

Mansioni

• Support Managing Partner with scheduling and diary management across time zones.
• Plan and coordinate multi-city international travel (UK, SA, Gulf, US).
• Assist with finance administration, invoices and expense claims.
• Assist with investor onboarding, events and relationship administration.
• Maintain investor pipeline and follow-ups; support office operations in CT.
• Take ownership of operational projects as the Cape Town office grows.

Conoscenze

Diary management

Travel coordination

Administrative support

Finance administration

English proficiency

Formazione

Commerce (BCom)

Arts (BA)

Strumenti

ChatGPT

Descrizione del lavoro

GAP Talent is representing a London-based venture capital firm on a permanent Executive & Operations Assistant opportunity within its growing operation.

The firm invests in fintech and financial infrastructure across Europe, Africa, the Middle East and North America and is establishing its operating base in Cape Town ahead of its second fund.

This is the first operations hire in the South Africa office, offering the opportunity to work closely with the Managing Partner and Finance Manager in a small, fast-moving investment environment.

Key Responsibilities & Highlights

• Permanent position with hybrid working
• Full-time position with core overlap with UK working hours
• Direct support to the Managing Partner within a small, entrepreneurial venture capital firm
• Management of a complex international diary across UK, South African, Gulf and US time zones
• Planning and coordinating multi-city international travel, including flights, hotels, visas and ground transport
• Exposure to investor onboarding, KYC/AML documentation, investor events and investor relationship administration
• Maintaining the investor pipeline and coordinating follow-ups
• Finance administration, including supplier invoices, expense claims, corporate card reconciliations and payment run preparation
• Opportunity to take ownership of wider operational projects as the Cape Town office develops

Requirements

We are open to candidates at different stages of their careers, from experienced Executive Assistants to organised and proactive administrators looking to develop into a broader executive support and operations role.

The ideal candidate will demonstrate:

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Administrator or in a similar administrative support role
• Experience managing diaries, scheduling meetings, coordinating appointments or arranging travel, with the ability to develop these skills further
• Strong organisational skills and the ability to manage multiple priorities independently
• Excellent attention to detail, particularly when handling numbers, dates and documentation
• Some exposure to invoices, expenses, bookkeeping or general finance administration, or a willingness and ability to learn
• Excellent written and spoken English
• The ability to handle confidential and commercially sensitive information with discretion
• Strong follow-through, with a proactive approach to completing tasks and keeping things organised
• A relevant bachelor's degree, ideally in Commerce (BCom), Arts (BA) or a related discipline
• The ability to work UK hours for part of the day

Candidates with a bachelor's degree and relevant administrative experience will be considered, even if they have not previously held a formal Executive Assistant position.

• Experience supporting a senior executive, founder, Managing Partner or leadership team
• Experience within venture capital, private equity, investment management, financial services or professional services
• Bookkeeping or finance administration experience
• Experience with company-secretarial or corporate administration
• Familiarity with investor onboarding, fund administration or KYC/AML processes
• Experience using AI tools such as ChatGPT or Claude for research, drafting and workflow improvement

The Opportunity

This is an excellent opportunity for someone who is highly organised, proactive and eager to grow within an international investment environment.