Executive Assistant

Wild Dreams Hospitality; Noord-Kaap; Remote; ZAR 360,000 - 540,000; Full time

Job summary

Wild Dreams Hospitality is seeking an experienced Executive Assistant to support the owners remotely from South Africa. The role involves managing diaries, coordinating travel, handling expenses, and maintaining confidential records while based in a reliable home office.

The EA will travel to the lodge when the owners are in the country, work across time zones, and liaise with lodge staff and service providers to ensure seamless operations and exceptional service for the principals.

Qualifications

• Proven experience as an Executive or Personal Assistant to senior executives.
• Absolute discretion and integrity.
• Experience handling expenses, budgets, and confidential financial information.
• Excellent written and verbal communication.
• Able to work independently across time zones.
• Must be based in South Africa with reliable home office.
• Willingness to travel to the lodge when owners are in the country.

Responsibilities

• Manage owners' diary, correspondence, and day-to-day requests.
• Coordinate travel arrangements and itineraries.
• Process expenses and payments, and keep accurate financial records.
• Assist with budget tracking and reporting.
• Handle confidential information and documents with complete discretion.
• Liaise with lodge team and service providers on the owners' behalf.
• Prepare for and support the owners' stays at the lodge.
• Anticipate needs and follow tasks through without prompting.

Skills

Executive support

Discretion

Budgeting

Travel coordination

Confidential data handling

Communication

Independent work

Time-zone flexibility

Job description

This is a remote role for a discreet, highly organised professional who can manage the owners' affairs from Africa and travel to the lodge when they are in the country.

Core Criteria:

• Proven experience as an Executive or Personal Assistant to senior executives or private principals
• Absolute discretion, integrity, and trustworthiness
• Experience handling expenses, payments, budgets, and confidential financial information accurately
• A clean, verifiable professional background (references and background checks will be conducted)
• Excellent written and verbal communication skills
• Proactive, reliable, and able to work independently without close supervision
• Flexible and adaptable, with the ability to work across time zones
• Willingness to travel to the lodge when the owners are in the country
• Must be based in South Africa, and have a reliable home office setup

Core Responsibilities:

• Manage the owners' diary, correspondence, and day-to-day requests
• Coordinate travel arrangements and itineraries
• Process expenses and payments, and keep accurate financial records
• Assist with budget tracking and reporting
• Handle confidential information and documents with complete discretion
• Liaise with the lodge team and service providers on the owners' behalf
• Prepare for and support the owners' stays at the lodge
• Anticipate needs and follow tasks through without prompting

On Offer:

• Salary: negotiable, depending on experience
• Remote position, with travel to the lodge when the owners are in the country