Executive Assistant

Kontak Recruitment; Johannesburg; On-site; ZAR 223,000 - 279,000; Full time

Job summary

Kontak Recruitment is seeking an Executive Assistant & Operations Coordinator in Johannesburg to provide high-level support to the General Manager. This role combines administrative duties with client service, order coordination, logistics and financial administration to ensure smooth daily operations.

The ideal candidate is commercially minded, able to juggle multiple priorities, take ownership, and work independently while coordinating with suppliers, clients and internal teams to keep

Qualifications

• Matric.
• Minimum 3 - 5 years relevant experience.
• Previous experience in an Executive Assistant, Operations Coordinator, Client Services or similar administrative coordination role.
• Fashion, apparel or events logistics experience would be a strong advantage.
• Practical financial administration experience, including invoicing, debtors and reconciliations.
• Strong Excel skills.
• Xero experience would be advantageous.
• Canva and CorelDRAW.
• Instagram, Facebook and LinkedIn: Familiarity with social media marketing would be an added advantage.
• Excellent written and verbal communication skills.
• Strong organisational skills with exceptional attention to detail.
• Confident dealing with clients, suppliers and internal teams.
• Able to manage competing deadlines, work independently and follow tasks through to completion.

Responsibilities

• Provide direct administrative and operational support to the General Manager, managing priorities, meetings, correspondence and follow-ups.
• Handle incoming client enquiries, calls and emails, ensuring timely responses and appropriate follow-through.
• Prepare and follow up on quotations, ensuring pricing, specifications, quantities and deadlines are accurate.
• Coordinate customer orders from approved quotations and artwork through to stock, production and final delivery.
• Liaise with suppliers, production teams and couriers regarding stock availability, collections, dispatches and delivery schedules.
• Monitor outstanding orders, identify potential delays and proactively communicate updates to clients.
• Assist with invoicing, debtor follow-ups, statements and reconciliations, keeping financial records accurate and up to date.
• Maintain order trackers, outstanding action lists and operational records.
• Identify gaps in processes and communication, helping improve the day-to-day running of the business.

Skills

Executive support

Operations coordination

Client services

Communication

Organization

Attention to detail

Multitasking

Relationship management

Independent work

Social media familiarity

Education

Matric

Tools

Excel

Xero

Canva

CorelDRAW

Job description

Executive Assistant position available in Johannesburg.

Our client an established business in the apparel and garment branding industry is looking for a highly organised and proactive Executive Assistant & Operations Coordinator to work closely with the General Manager.

This is a varied, hands-on position combining executive support, client service, order coordination, logistics and financial administration.

The successful candidate will play an important role in keeping daily operations on track, ensuring clients receive consistent service and making sure enquiries, quotations and orders are followed through.

This opportunity would suit someone who is commercially minded, comfortable juggling multiple priorities and confident taking ownership without needing constant direction.

Salary: R20 000 - R25 000 per month.

Minimum Requirements:

• Matric.
• Minimum 3 - 5 Years Relevant experience.
• Previous experience in an Executive Assistant, Operations Coordinator, Client Services or similar administrative coordination role.
• Fashion, apparel or events logistics experience would be a strong advantage.
• Practical financial administration experience, including invoicing, debtors and reconciliations.
• Strong Excel skills;
• Xero experience would be advantageous.
• Canva and CorelDRAW.
• Instagram, Facebook and LinkedIn: Familiarity with social media marketing would be an added advantage.
• Excellent written and verbal communication skills.
• Strong organisational skills with exceptional attention to detail.
• Confident dealing with clients, suppliers and internal teams.
• Able to manage competing deadlines, work independently and follow tasks through to completion.

Key Responsibilities:

• Provide direct administrative and operational support to the General Manager, managing priorities, meetings, correspondence and follow-ups.
• Handle incoming client enquiries, calls and emails, ensuring timely responses and appropriate follow-through.
• Prepare and follow up on quotations, ensuring pricing, specifications, quantities and deadlines are accurate.
• Coordinate customer orders from approved quotations and artwork through to stock, production and final delivery.
• Liaise with suppliers, production teams and couriers regarding stock availability, collections, dispatches and delivery schedules.
• Monitor outstanding orders, identify potential delays and proactively communicate updates to clients.
• Assist with invoicing, debtor follow-ups, statements and reconciliations, keeping financial records accurate and up to date.
• Maintain order trackers, outstanding action lists and operational records.
• Identify gaps in processes and communication, helping improve the day-to-day running of the business.

The Ideal Candidate:

Someone who naturally takes ownership, enjoys bringing structure to a busy environment and does not let things slip through the cracks. You can move comfortably between supporting management, assisting clients, coordinating suppliers and handling financial administration.

Confident making decisions within your responsibilities, know when to elevate an issue and be comfortable following up until something is resolved.

If you have a background in fashion or events logistics, combined with strong administrative, client service and financial coordination skills, this could be an excellent opportunity.