Executive Administrator

Boardroom Appointments; Sandton; On-site; ZAR 210,000 - 360,000; Full time

Job summary

Boardroom Appointments is seeking an Executive Administrator to support the Group Executive Office in Sandton, Gauteng. The role involves diary management, document handling, and coordinating executive communications.

The successful candidate will have Grade 12, 2–5 years in an executive support role, proficiency with software packages, and strong information and records management, with a focus on excellence and quality.

Qualifications

• Grade 12 requirement and 2–5 years experience in an Executive Administrator role.
• Proven ability to manage information and maintain records with accuracy.
• Experience with general administration and project coordination.
• Excellent communication and stakeholder management skills.

Responsibilities

• Provide support with adhoc administrative duties.
• Provide diary management support and coordinate manager calendars.
• Plan and coordinate daily electronic diary and communicate meetings/deadlines.
• Document and data management including reports, presentations, emails, and related documents.
• Ensure accuracy of transactions and records within timeframes while maintaining data integrity.
• Keep executives informed of activities and progress with stakeholders.
• Follow-up on assignments delegated by the Executive/Manager.
• Build professional relationships with stakeholders and present effectively.

Skills

Information management

General administration

Project management

Excellence and quality orientation

Education

Grade 12

Tools

Electronic diary management tools

Job description

To deliver a support service to the Group Executive Office and support various teams interms of interfacing between the Executive and key stakeholders.To provide Executive Assistant administrative support which includes attending meetings and forums,diary management, booking and coordination of travel and invoice payment management.

• Grade 12
• Minimum of 2 to 5 years experience in an Executive Administrator position
• Knowledge of software packages
• Electronic tools for diary management
• Information Management
• General Administration
• Project management
• Excellence and quality orientation

Duties and Responsibilities:

• Provide support with adhoc administrative duties
• Provide diary management support by ensuring that the calendar of the manager is properlyco- ordained and confirmed
• Plan and co-ordinate the daily electronic diary of the relevant managers and ensure allmeetings and deadlines are communicated to relevant parties
• Document and data management through the composing of reports, presentations, emails,and related documents
• Ensure that transaction work, maintenance of records, registers is accurate and within agreedtimeframes while maintaining departmental system to ensure data integrity
• Keep the relevant executive / manager informed of various activities within and outside thegroup
• Follow-up on assignments / tasks delegated by the Executive / Manager,
• Initiate dialogue to build professional working relationships with all stakeholders displayingexcellent abilities to listen, advise, influence, negotiate, and present at all levels.