Executive Admin Specialist: Senior Ops & Exec Support

Placements24; Gqeberha; On-site; ZAR 420,000 - 650,000; Full time

Benefits offered by this job

Competitive salary

Full-time employment

Professional development

Collaborative work environment

Health benefits

Paid time off

Job summary

WhatJobs Direct in Port Elizabeth, Eastern Cape is seeking a Senior Administrative Specialist to provide high-level administrative support to senior management and coordinate complex scheduling and travel arrangements.

The role emphasizes organizational excellence, confidentiality, and proactive problem-solving within a collaborative office environment. A strong background in administration and budget handling is essential for success.

Qualifications

• Minimum 5 years of progressive administrative support experience, including senior-level duties.
• Strong organizational and multitasking abilities with attention to detail.
• Experience managing calendars, meetings, and travel arrangements.
• Proficiency in Microsoft Office and basic database awareness.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to senior management.
• Coordinate meetings, conferences, and events with attention to logistics.
• Prepare, edit, and proofread documents and presentations.
• Maintain organized filing systems, physical and digital.
• Facilitate cross-department communication and information flow.
• Assist with budget tracking, expenses, and invoicing.
• Arrange domestic and international travel as needed.
• Process mail and packages efficiently.
• Conduct data gathering for reports and projects.
• Manage office supplies and procurement processes.

Skills

Administrative support

Time management

Communication skills

Microsoft Office

Data management

Budget management

Travel coordination

Discretion

Independence

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Database management

Job description

WhatJobs Direct in Port Elizabeth, Eastern Cape is seeking a Senior Administrative Specialist to provide high-level administrative support to senior management and coordinate complex scheduling and travel arrangements.

The role emphasizes organizational excellence, confidentiality, and proactive problem-solving within a collaborative office environment. A strong background in administration and budget handling is essential for success.