C-Suite Executive Administrator | PE Scheduler & Travel Pro

Placements24; Gqeberha; On-site; ZAR 750,000 - 1,200,000; Full time

Benefits offered by this job

Medical aid

Retirement annuity

Study leave

Wellness programs

Job summary

Placements24 in Port Elizabeth seeks a Senior Executive Administrator to support its senior management team with complex calendars, confidential communications, and travel arrangements. The role is central to the executive office, requiring discretion, proactive organization, and professional interaction with stakeholders.

The successful candidate will manage high-level correspondence, coordinate meetings, and handle sensitive information while maintaining orderly records and contributing to

Qualifications

• 7–10 years of experience in an executive administrative support role, preferably supporting C-suite executives.
• Proven experience in managing complex calendars and coordinating executive travel.
• Excellent written and verbal communication skills with a professional tone.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Demonstrated ability to handle sensitive information with discretion and integrity.

Responsibilities

• Manage and coordinate the complex calendars of multiple senior executives, ensuring efficient scheduling and prioritization.
• Prepare and edit high-level correspondence, reports, and presentations with accuracy and professionalism.
• Arrange complex domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Coordinate and provide logistical support for executive meetings, board meetings, and other high-profile events.
• Serve as a primary point of contact, managing communications and inquiries on behalf of executives.
• Handle confidential and sensitive information with the utmost discretion and security protocols.
• Maintain executive filing systems and databases, ensuring organized and accessible records.
• Anticipate executive needs and proactively address potential issues or opportunities.
• Assist with special projects and ad-hoc administrative tasks as required by the executive team.
• Streamline administrative processes to enhance productivity and efficiency within the executive function.

Skills

Calendar management

Executive support

Discretion

Professional communication

Microsoft Office

Stakeholder management

Travel coordination

Tools

Microsoft Office Suite

Microsoft Outlook

Calendar tools

Job description

Placements24 in Port Elizabeth seeks a Senior Executive Administrator to support its senior management team with complex calendars, confidential communications, and travel arrangements. The role is central to the executive office, requiring discretion, proactive organization, and professional interaction with stakeholders.

The successful candidate will manage high-level correspondence, coordinate meetings, and handle sensitive information while maintaining orderly records and contributing to