Executive Admin & Front‑Office Coordinator

Mandela; Gqeberha; On-site; ZAR 180,000 - 290,000; Full time

Job summary

Nelson Mandela University in Gqeberha seeks a dedicated secretary to provide comprehensive secretarial, administrative and front-office support to the Director and Learning Development staff. You will support students and colleagues across the LD portfolio and assist with academic administration for LD’s sub-clusters.

The role requires strong MS Office skills, diary management, report writing and minute taking, plus the ability to coordinate meetings and events, handle inquiries, and maintain

Qualifications

• A relevant M+1 qualification in secretarial/office management or related field.
• Proven secretarial and administrative experience in a professional office.
• Experience in higher-education or student-support environment is advantageous.

Responsibilities

• Arrange and prepare documentation, correspondence, reports, agendas and minutes for the Director: Learning Development.
• Provide front-office, reception and general administrative support and respond to enquiries.
• Manage the Director’s diary, correspondence and office communications.
• Coordinate LD meetings, workshops, conferences and events, including venues and travel.
• Provide admin support to LD’s sub-clusters and maintain filing and records.
• Provide financial/administrative ITS support, handling requisitions and budget records.

Skills

MS Office proficiency

Diary management

Report writing & minute taking

Verbal communication

Interpersonal skills

Education

M+1 qualification in Secretarial Studies / Office Management / Public Relations / Communications

Tools

ITS system

Job description

Nelson Mandela University in Gqeberha seeks a dedicated secretary to provide comprehensive secretarial, administrative and front-office support to the Director and Learning Development staff. You will support students and colleagues across the LD portfolio and assist with academic administration for LD’s sub-clusters.

The role requires strong MS Office skills, diary management, report writing and minute taking, plus the ability to coordinate meetings and events, handle inquiries, and maintain