Secretary, Visual Arts Dept — Events & Admin

Mandela; Gqeberha; In loco; ZAR 180.000 - 240.000; Tempo pieno

Descrizione del lavoro

Nelson Mandela University seeks a proactive Secretary to provide comprehensive administrative support to the Department of Visual Art and its management team. The role covers office operations, event logistics, and secretarial services for the Director and staff.

The successful candidate will coordinate marketing, promotions, travel, diary management, and budget-related tasks while maintaining accurate records for undergraduate and postgraduate studies.

Competenze

• Experience in office management and administrative processes.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and OneDrive.
• Knowledge of university administration and policies is advantageous.

Mansioni

• Coordinate events related to learning, teaching, operations and marketing (fashion shows, exhibitions, seminars).
• Manage filing systems, student records, marks, examination admin and communications for undergrad/postgrad studies.
• Type, format, template, archive departmental documents (letters, reports, agendas, minutes, exams).
• Handle telephonic communications with stakeholders and screen calls for DoS/HoD.
• Manage DoS/HoD diary and optimize time usage.
• Coordinate travel, accommodation and venue arrangements; process ITS cheque requests.
• Schedule and arrange meetings; record and distribute minutes; follow up on actions.
• Manage mail handling and distribution; ITS-related admin for student records and budgets.
• Assist with first-year enquiries and student enrolments; support senior management on budgets and portfolios.
• Assist with admin for Interdisciplinary and Visual Studies streams; process requisitions for learning and teaching materials.

Conoscenze

Office management

Interpersonal skills

Financial administration

Public relations

MS Office

Google Apps

IT systems knowledge

Time management

Formazione

National diploma or degree

Strumenti

ITS

Mac literacy

Descrizione del lavoro

Nelson Mandela University seeks a proactive Secretary to provide comprehensive administrative support to the Department of Visual Art and its management team. The role covers office operations, event logistics, and secretarial services for the Director and staff.

The successful candidate will coordinate marketing, promotions, travel, diary management, and budget-related tasks while maintaining accurate records for undergraduate and postgraduate studies.