Gqeberha, South Africa

Mandela; Gqeberha; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Nelson Mandela University seeks a skilled personal assistant to the Head of the Department of Agriculture and Game Management. You will provide essential secretarial support, manage correspondence, and maintain records across academic and administrative tasks.

Responsibilities include diary management, travel arrangements, filing, telephonic inquiries, and data entry of marks in the ITS system, plus processing financial requisitions.

Qualifications

• Grade 12 certificate required.
• Minimum five years of secretarial experience in higher education.
• M+ qualification in Secretarial Studies or Office Management is advantageous.

Responsibilities

• Provide secretarial support to the Head of the Department of Agriculture and Game Management.
• Handle all official documentation and telephonic enquiries.
• Maintain a systematic filing system and manage the HoD's diary.
• Arrange travel, accommodation and venues; coordinate meetings.
• Handle mail and data entry of marks on the ITS system; process financial requisitions.

Skills

Strong organisational skills

Verbal and written communication

Attention to detail

Interpersonal skills

Analytical skills

Education

Grade 12

Secretarial experience in higher education (5+ years)

M+ qualification in Secretarial Studies or Office Management (advantage)

Tools

ITS system

MS Office

Excel

Databases

Email

Job description

Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.

CORE PURPOSE OF THE JOB

This role involves providing secretarial support to the Head of the Department of Agriculture and Game Management, as well as assisting academic staff with their administrative duties.

KEY PERFORMANCE AREAS

• Arrange and @type all official documentation.

• Handle all telephonic enquiries.
• Implement and maintain a systematic filing system.
• Manage the diary of the HoD.
• Make all travel, accommodation, and venue arrangements.
• Arrange meetings and venues.
• Handle all incoming and outgoing mail.
• Capture test, class, and examination marks on the ITS system.

Process financial requisitions

CORE COMPETENCIES

• Strong organisational skills and attention to detail.
• Ability to analyse and interpret information.
• Computer skills (ITS, MS Office, Excel, Internet, Databases, email).
• Good verbal and written communication skills.
• Good interpersonal skills.

REQUIREMENTS

To be considered for this position, candidates must have a Grade 12 certificate. A minimum of five years of secretarial working experience in higher education, in which competency has been gained. An M+ qualification in Secretarial Studies or Office Management and understanding of ITS and HR systems would be an additional advantage.