Secretary

Mandela; Gqeberha; In loco; ZAR 180.000 - 290.000; Tempo pieno

Descrizione del lavoro

Nelson Mandela University in Gqeberha seeks a dedicated secretary to provide comprehensive secretarial, administrative and front-office support to the Director and Learning Development staff. You will support students and colleagues across the LD portfolio and assist with academic administration for LD’s sub-clusters.

The role requires strong MS Office skills, diary management, report writing and minute taking, plus the ability to coordinate meetings and events, handle inquiries, and maintain

Competenze

• A relevant M+1 qualification in secretarial/office management or related field.
• Proven secretarial and administrative experience in a professional office.
• Experience in higher-education or student-support environment is advantageous.

Mansioni

• Arrange and prepare documentation, correspondence, reports, agendas and minutes for the Director: Learning Development.
• Provide front-office, reception and general administrative support and respond to enquiries.
• Manage the Director’s diary, correspondence and office communications.
• Coordinate LD meetings, workshops, conferences and events, including venues and travel.
• Provide admin support to LD’s sub-clusters and maintain filing and records.
• Provide financial/administrative ITS support, handling requisitions and budget records.

Conoscenze

MS Office proficiency

Diary management

Report writing & minute taking

Verbal communication

Interpersonal skills

Formazione

M+1 qualification in Secretarial Studies / Office Management / Public Relations / Communications

Strumenti

ITS system

Descrizione del lavoro

CORE PURPOSE OF JOB

To provide comprehensive secretarial, administrative and front-office support to the Director and staff within the Learning Development (LD) portfolio. The post supports the effective functioning of LD’s services to students and staff across the University, including support and academic administration for LD’s sub-clusters.

KEY PERFORMANCE AREAS

• Arrange and prepare documentation, correspondence, reports, agendas and minutes for the Director: Learning Development.
• Provide front-office, reception and general administrative support, and respond to enquiries from students, staff, service providers and other stakeholders.
• Manage the Director’s diary, correspondence and office communication.
• Coordinate Learning Development meetings, workshops, conferences and other events, including venues, refreshments, participant communication and travel arrangements.
• Provide general and academic administrative support to LD’s sub-clusters.
• Maintain filing, information-management and portfolio records on relevant electronic platforms,shared drives, intranet sites and/or websites.
• Provide financial and administrative ITS support, including requisitions, payment requests, fixedterm contracts, budget records and office-supply purchases.
• Maintain a professional, organised and welcoming office environment in support of Learning Development and student support services.

CORE COMPETENCIES

• Computer literacy in MS Office (Word, Excel and PowerPoint)
• Report writing and minute taking skills
• Working knowledge and experience of the ITS system
• Possess accurate and methodical administrative and organisation skills
• Strong verbal communication and interpersonal skills

REQUIREMENTS

• A relevant M+1 qualification, for example in Secretarial Studies, Office Management, Public Relations, Communication or a related field.
• At least two to five years’ relevant work experience, during which the required secretarial, administrative, office-management and customer-service competencies have been gained.
• Proven experience in providing administrative and secretarial support in a professional office environment.
• Experience in a higher-education or student-support environment, including supporting academic administration, will be advantageous.

DISCLAIMER: Nelson Mandela University is a designated employer committed to pursuing excellence, diversity, inclusion, and redress in achieving its employment equity targets. Preference will be given to suitably qualified (Race and Gender) candidates in accordance with the University's employment equity targets. No applications will be accepted after the closing date Friday, 13 November 2026.