Executive Admin & Data Insights Specialist

Old Mutual Limited; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Old Mutual Limited in Cape Town, Western Cape, seeks an Administrative Assistant to perform routine duties, draft correspondences, schedule appointments, and support stakeholders. Responsibilities include document preparation, data collection, budgeting, and procurement tasks, with a focus on efficient office workflow and compliance.

The role requires organisational and data skills, routine reporting abilities, and the capacity to coordinate meetings, travel, and communications for senior staff.

Qualifications

• Draft correspondences, schedule appointments, organise and maintain data, and assist internal and external stakeholders.
• Produce, update, and provide best practice support on Microsoft documents, databases, and other systems.
• Schedule meetings, arrange travel, and coordinate with senior colleagues to optimise time use.
• Prepare routine letters, emails, minutes, and reports for approval by senior staff.
• Design monthly schedules and assign work to speed up workflow.
• Collect data from standard sources and compile into standard reports.
• Extract and combine data to generate standard reports.
• Monitor and analyse data using budgeting systems and protocols.
• Develop and maintain process or technical skills through training and coaching.

Responsibilities

• Administration: drafting correspondences and maintaining data.
• Business Meetings/Events: schedule meetings and travel arrangements.
• Correspondence: prepare letters, emails, minutes, and reports.
• Document Preparation: create moderately complex documents.
• Work Scheduling and Allocation: design monthly schedules and delegate tasks.
• Data Collection and Analysis: produce accurate reports from data sources.
• Insights and Reporting: generate standard reports.
• Budgeting: monitor and analyse data in budgeting systems.
• Procurement: support simple procurement tasks.

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Job description

Old Mutual Limited in Cape Town, Western Cape, seeks an Administrative Assistant to perform routine duties, draft correspondences, schedule appointments, and support stakeholders. Responsibilities include document preparation, data collection, budgeting, and procurement tasks, with a focus on efficient office workflow and compliance.

The role requires organisational and data skills, routine reporting abilities, and the capacity to coordinate meetings, travel, and communications for senior staff.