Senior Administrator- Death Claims

oldmutual; Cape Town; On-site; ZAR 160,000 - 230,000; Full time

Job summary

Old Mutual in Cape Town is seeking an administrative professional to support senior staff by drafting correspondences, scheduling appointments, and maintaining data systems. You will assist with meetings, travel arrangements, and preparation of routine letters and minutes.

Your responsibilities include document preparation, data collection and analysis, budgeting monitoring, and producing standard reports, while developing process skills through formal and informal coaching.

Qualifications

• Experience with budgeting processes, financial reporting, and data extraction from multiple sources.
• Proficient in Microsoft Office suite and standard office software for document generation.
• Strong numerical and analytical abilities with attention to accuracy.

Responsibilities

• Handle routine administrative duties including drafting correspondences, scheduling appointments and organising data.
• Arrange business meetings, schedule conferences, and coordinate travel for senior staff.
• Prepare routine letters, emails, meeting minutes and reports for approval by seniors.
• Create moderately complex documents using standard office software; summarise data for reports.
• Design monthly schedules and, when needed, allocate work to others to speed up workflow.
• Produce accurate data reports by collecting information from standard sources and formatting them.
• Extract and combine data to generate standard insights and reports.
• Monitor and analyse budgeting data using standard protocols.
• Develop and maintain process and technical skills through training and coaching.
• Understand and apply organisational policies, procedures and regulatory codes relevant to work.
• Carry out simple procurement tasks following established procedures.

Skills

Accounting

Action Planning

Budget Management

Calendar Coordination

Computer Literacy

Data Analysis

Database Reporting

Data Compilation

Data Interpretations

Executing Plans

Financial Acumen

Management Reporting

Numerical Aptitude

Oral Communications

Report Review

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Job description

Let's Write Africa's Story Together! Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders

Responsibilities

Administration

Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.

Business Meetings/Events Arrangement

Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.

Correspondence

Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.

Document Preparation

Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Work Scheduling and Allocation

Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Data Collection and Analysis

Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Insights and Reporting

Extract and combine data to generate standard reports.

Budgeting

Monitor and analyze data using budgeting systems and protocols.

Personal Capability Building

Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Operational Compliance

Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Procurement

Support others by carrying out simple procurement tasks. Involves following established procedures.

Skills

• Accounting
• Action Planning
• Budget Management
• Calendar Coordination
• Computer Literacy
• Data Analysis
• Database Reporting
• Data Compilation
• Data Interpretations
• Executing Plans
• Financial Acumen
• Management Reporting
• Numerical Aptitude
• Oral Communications
• Report Review

Competencies

• Directs Work
• Drives Results
• Ensures Accountability
• Manages Complexity
• Optimizes Work Processes
• Plans and Aligns
• Tech Savvy

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

15 September 2026 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!