Senior Administrative & Reporting Specialist

Old Mutual Life Assurance Company (SA) Ltd; Cape Town; On-site; ZAR 167,000 - 257,000; Full time

Job summary

Old Mutual Life Assurance Company (SA) Ltd in Cape Town invites applications for an administrative role overseeing document preparation, scheduling, data management and stakeholder support. You will produce reports, coordinate meetings, arrange travel, and assist senior staff while ensuring compliance and efficient workflow.

The role emphasizes budgeting, data analysis, and process improvement within a dynamic financial services environment.

Qualifications

• Housekeeping and administration support duties clear and accurate.
• Prepare and update documentation and reports.
• Assist with budgeting and data reporting processes.

Responsibilities

• Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.
• Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.
• Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
• Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.
• Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
• Extract and combine data to generate standard reports.
• Monitor and analyze data using budgeting systems and protocols.
• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.
• Support others by carrying out simple procurement tasks. Involves following established procedures.

Skills

Accounting

Action Planning

Budget Management

Calendar Coordination

Computer Literacy

Data Analysis

Database Reporting

Data Compilation

Data Interpretations

Executing Plans

Financial Acumen

Management Reporting

Numerical Aptitude

Oral Communications

Report Review Competencies

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Tools

Microsoft Office

Databases

Data Reporting Systems

Job description

Old Mutual Life Assurance Company (SA) Ltd in Cape Town invites applications for an administrative role overseeing document preparation, scheduling, data management and stakeholder support. You will produce reports, coordinate meetings, arrange travel, and assist senior staff while ensuring compliance and efficient workflow.

The role emphasizes budgeting, data analysis, and process improvement within a dynamic financial services environment.