Senior Administrative & Data Operations Lead

oldmutual; Cape Town; On-site; ZAR 160,000 - 230,000; Full time

Job summary

Old Mutual in Cape Town is seeking an administrative professional to support senior staff by drafting correspondences, scheduling appointments, and maintaining data systems. You will assist with meetings, travel arrangements, and preparation of routine letters and minutes.

Your responsibilities include document preparation, data collection and analysis, budgeting monitoring, and producing standard reports, while developing process skills through formal and informal coaching.

Qualifications

• Experience with budgeting processes, financial reporting, and data extraction from multiple sources.
• Proficient in Microsoft Office suite and standard office software for document generation.
• Strong numerical and analytical abilities with attention to accuracy.

Responsibilities

• Handle routine administrative duties including drafting correspondences, scheduling appointments and organising data.
• Arrange business meetings, schedule conferences, and coordinate travel for senior staff.
• Prepare routine letters, emails, meeting minutes and reports for approval by seniors.
• Create moderately complex documents using standard office software; summarise data for reports.
• Design monthly schedules and, when needed, allocate work to others to speed up workflow.
• Produce accurate data reports by collecting information from standard sources and formatting them.
• Extract and combine data to generate standard insights and reports.
• Monitor and analyse budgeting data using standard protocols.
• Develop and maintain process and technical skills through training and coaching.
• Understand and apply organisational policies, procedures and regulatory codes relevant to work.
• Carry out simple procurement tasks following established procedures.

Skills

Accounting

Action Planning

Budget Management

Calendar Coordination

Computer Literacy

Data Analysis

Database Reporting

Data Compilation

Data Interpretations

Executing Plans

Financial Acumen

Management Reporting

Numerical Aptitude

Oral Communications

Report Review

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Job description

Old Mutual in Cape Town is seeking an administrative professional to support senior staff by drafting correspondences, scheduling appointments, and maintaining data systems. You will assist with meetings, travel arrangements, and preparation of routine letters and minutes.

Your responsibilities include document preparation, data collection and analysis, budgeting monitoring, and producing standard reports, while developing process skills through formal and informal coaching.