Admin Specialist- Centennial Place

Old Mutual Limited; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Old Mutual Limited in Cape Town, Western Cape, seeks an Administrative Assistant to perform routine duties, draft correspondences, schedule appointments, and support stakeholders. Responsibilities include document preparation, data collection, budgeting, and procurement tasks, with a focus on efficient office workflow and compliance.

The role requires organisational and data skills, routine reporting abilities, and the capacity to coordinate meetings, travel, and communications for senior staff.

Qualifications

• Draft correspondences, schedule appointments, organise and maintain data, and assist internal and external stakeholders.
• Produce, update, and provide best practice support on Microsoft documents, databases, and other systems.
• Schedule meetings, arrange travel, and coordinate with senior colleagues to optimise time use.
• Prepare routine letters, emails, minutes, and reports for approval by senior staff.
• Design monthly schedules and assign work to speed up workflow.
• Collect data from standard sources and compile into standard reports.
• Extract and combine data to generate standard reports.
• Monitor and analyse data using budgeting systems and protocols.
• Develop and maintain process or technical skills through training and coaching.

Responsibilities

• Administration: drafting correspondences and maintaining data.
• Business Meetings/Events: schedule meetings and travel arrangements.
• Correspondence: prepare letters, emails, minutes, and reports.
• Document Preparation: create moderately complex documents.
• Work Scheduling and Allocation: design monthly schedules and delegate tasks.
• Data Collection and Analysis: produce accurate reports from data sources.
• Insights and Reporting: generate standard reports.
• Budgeting: monitor and analyse data in budgeting systems.
• Procurement: support simple procurement tasks.

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Job description

Let’s Write Africa’s Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders

Responsibilities

Administration

Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.

Business Meetings/Events Arrangement

Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.

Correspondence

Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.

Document Preparation

Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Work Scheduling and Allocation

Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Data Collection and Analysis

Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Insights and Reporting

Extract and combine data to generate standard reports.

Budgeting

Monitor and analyze data using budgeting systems and protocols.

Personal Capability Building

Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Operational Compliance

Develop working knowledge of the organization’s policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Procurement

Support others by carrying out simple procurement tasks. Involves following established procedures.

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Skills

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Competencies

Directs Work

Drives Results

Ensures Accountability

Manages Complexity

Optimizes Work Processes

Plans and Aligns

Tech Savvy

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

21 September 2026 , 23:59

_ The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question. _

_ The Old Mutual Story! _